Document Control Specialist

DOVER PRECISION COMPONENTS:

Dover Precision Components ‘DPC’ (‘the Company’) is part of Dover Corporation’s (‘the Parent Company’) Pumps and Process solutions segment. DPC holds market leading positions globally and delivers performance-critical solutions across the oil & gas, power generation, marine, industrial, chemical and general processing markets. We design and manufacture mission-critical equipment components to deliver more affordable, cleaner energy solutions and enable manufacturers to operate more efficiently.

WE DELIVER CUSTOMER SUCCESS​

Dover Precision Components delivers products and services that enhance performance, improve safety, reduce carbon emissions, and accelerate clean energy adoption, through collaborative customer relationships, expert engineering, and an innovative culture. Our strong Company portfolio is comprised of long products and services offered under Cook Compression, Cook Mechanical Field Services, Waukesha Bearings, Waukesha Magnetic Bearings, Inpro/Seal, Bearings Plus, and FW Murphy Production Controls. Our global footprint reaches more than twelve locations in the Americas and more than six locations in Europe and China.

BUILDING POTENTIAL. SUSTAINING PERFORMANCE. BOOSTING FUTURES.

We are diligent in recognizing our employees’ needs and providing an enriching experience through professional developmental opportunities. Our authentic, collaborative company culture, combined with a competitive suite of health and welfare offerings, emulates who we are. We are Dover Precision Components, #LifeAtDPC

Summary:

The Document Control Specialist at FW Murphy is responsible for managing the entire lifecycle of documentation. This role involves the timely, accurate, and efficient preparation, storage, organization, and retrieval of both electronic and hard copy documents. It is essential for maintaining system integrity and compliance, as well as for managing all production-related documents effectively. Additionally, this position will collaborate with Engineering and Operations to ensure that all new documentation is properly formatted and that all necessary documents are in place before the manufacturing release.

Essential Duties and Responsibilities :

• Document Management:
  • Maintain the Quality Management System for the electronic distribution of approved controlled documents through Agile PLM.
  • Updating the document format for procedural documentation that is consistent with ISO9001, ATEX, and IECEx and other regulatory requirements.
  • Ensure proper handling of quality documents, including policies, procedures, templates, and administrative records.
  • Support the workflow and delivery of required documents, releasing new and revised documents through Agile.
  • Assist with internal and external audits as required by the document control procedure.
  • Implement and oversee document control procedures to ensure that all records are up-to-date, accessible, applicable, documented, and uploaded in Agile.
  • Manage document control systems or databases, ensuring they are secure, updated, and user-friendly.
  • Support the release process and the upload of 8D and PFMA documents in Agile.
  • Verify that all documentation adheres to industry standards, company policies, and regulatory requirements.
  • Train staff in document control procedures and the use of document management systems.
  • Provide support to internal teams for any document-related queries.
  • Managing the document control database, including tracking systems for FW Murphy's records and document revision level status.
• Engineering
  • Maintain and organize engineering documents, including drawings, specifications, and technical reports.
  • Develop, manage, and maintain document control systems for all projects and programs.
  • Create a numerical document system, file documentation, and oversee review/control packages.
  • Gather, log electronically, and distribute various engineering documents while maintaining established files of drawings and correspondence.
  • Create and maintain distribution list matrices in Agile. Receive, log, and distribute all vendor documents.
  • Upload and download documentation from the client system.
  • Support the collection of records from the PPAP (Production Part Approval Process).

• Team Collaboration
  • Collaborate with engineering, product management, and other departments to gather, distribute, and archive documents.
  • Ensure clear communication regarding document statuses, revisions, and updates.

Education & Experience :

• Bachelor's degree in business administration or a related field is preferred.
• 2+ years of applicable experience.
• Proven track record of successful procurement and supply chain oversight.
• Effectively communicates complex results and recommendations in a dynamic environment.
• Detail-oriented with the ability to work with speed and accuracy.
• Ability to investigate complex issues and conduct root cause analysis.
• Passion for creating innovative approaches to solve abstract business problems.
• Excellent communication skills.

The ideal candidate possesses the following experience, skills, and abilities:

• Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS, i.e. Agile)
• Proficient typing and editing skills
• Data organization skills
• Attention to detail
• Self-directed individual capable of performing a variety of tasks.

Physical Requirements :

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; stand and walk. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions :

• Office and manufacturing environment. Must be willing to travel to customers, end users, conferences, and other DPC sites (5-10%)

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We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Job Function : If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact [email protected] for assistance with an accommodation.