Contracts Administrator

At Royal Electric Company we provide expert electrical design, construction, and service with builders, contractors and facility owners who value relationships, trust, expertise, and a commitment to each other towards achieving exceptional results.

We sustain this through our linking values of  expertise, collaboration, integrity, passion,  and  loyalty . These values support our core purpose; to build great relationships, one project at a time!

We have a current opening for a  Contracts Administrator  at our Sacramento, CA & Dallas, TX office's .

Success in the position can be achieved through the following duties & responsibilities:

• Administer all contracts with our customers and subcontractor's resulting in a positive impact for our Customers and our Project Teams.
• Complete bid specific prequalification’s and experience requirement forms.
• Complete, track and maintain owner/client required prequalification’s.
• Provide back up support to Estimating Manager to complete bid forms timely and with all necessary documentation, including Addenda and Bid Bonds.
• Provide back up support to Marketing to complete RFP forms timely and with all necessary documentation, including Addenda and Bid Bonds.
• Assist with gathering subcontractor compliance documents before bid day, including contractor’s license, DIR certification, union status, DBE status, etc.
• Retain, track, and organize the flow of contract documents to and from our customers so that project teams can find information timely and efficiently.
• Maintain log tracking status of contracts and key details.
• Assist in the timely review and draft boilerplate edits for all contracts with existing customers, with a goal of 20-day turnaround.
• Communicate and coordinate with the Contracts Manager for review of contracts with new customers, with a goal of 30-day turnaround.
• Coordinate and supply insurance certificates and bonds based on specific project requirements (including OCIP & CCIP enrollment).
• Provide other required documentation to customers as needed (federal certifications, DIR registrations, license info)
• Retain, track and organize the flow of change order documents throughout the project.
• Obtain Board of Directors contract approval documentation as required.
• Utilize and maintain e-signature platform to issue, track and execute contract documents.
• Create subcontract and service provider purchase order templates for projects based on the contract with our customer.
• Work closely with project teams to issue subcontracts in a timely manner (10 business days from requested subcontract)
• Retain, track and organize all contractual documents with our subs, including subcontracts, change orders, and insurance.
• Assist with updating Subcontractor Document Tracking on a timely basis and be proactive in collecting outstanding documents so we can pay our subcontractors as we receive payment.
• Train and coach, our subcontractors on contractual or regulatory requirements as needed, including federal certifications, insurance requirements, state certifications, etc.
• Utilize and maintain an e-signature platform to issue, track and execute subcontract documents.
• Issues and track subcontract change orders.

Requirements

• High School Degree/GED/Equivalent
• 2+ Years in contract/accounting environment
• Construction Industry a plus
• Strong attention to detail and ability to prioritize
• Excellent customer service skills
• Knowledge of systems; Spectrum, Procore, Adobe E-Sign
• Ability to ready, interpret, understand contract language/what specific terms mean

Salary Range:

$30/hour - $35/hour

• This is an non-exempt position

We offer competitive wages plus benefits and 401(k).

Royal is proud to be an equal opportunity workplace. Individuals seeking employment at Royal are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. E-Verify Link:

Applicants must be authorized to work in the United States. Royal Electric is unable to sponsor or take over sponsorship of employment Visa at this time.

We promote a drug free workplace.

Benefits

• Health Care Plan (3 types of Medical plans, Discounted Dental & Orthodontist services for adults & children, Premium Vision Plan)
• Retirement Plan (Traditional 401k, Roth 401k).
• $50k Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, and 8 Paid Holidays)
• Family Leave FMLA (Maternity & Paternity)
• Short Term & Long-Term Disability
• Pet Insurance
• Flex Spending Accounts: Healthcare, Dependent care (Daycare children & elderly – work related), & Transit
• Pharmacy discounts
• Kisx Card (Surgery & Imaging Program)
• Opportunity for tuition reimbursement

Wellness Resources 

• Free telehealth
• Health Joy App
• Free peer coach support - (mental health, stress management, substance use, and suicidal ideation)
• CancerCARE 1:1 Consulting and support with expert medical team
• Employee Assistance Support
• Hearing Aid discount plan
• Laser VisionCare discount plan

Learning & Development 

• Safety training: Getting Everyone Home Safely
• Professional & Leadership Development Training
• Skill Development Training
• Mentorship Program
• On-The-Job & Classroom Training

Employee Referral Program: We value referrals from our employees! If you know someone who would be a great fit for this role, please refer them through our company’s referral program. Successful referrals can earn you an incentive!