Executive Assistant

Unlock your potential with Quantum ePay® We're a full-service financial technology provider that helps business owners lower their costs, earn more money, and improve their quality of life.

We offer truly innovative payment processing solutions and an ever-expanding line of products to boost productivity, enabling our clients to operate efficiently and effectively in confidence. With a focus on providing exceptional service to our merchants, we bestow integrity, teamwork, passion, and delivering reliable service.

We're looking for an Executive Assistant to support our CEO onsite at the Circuit of The Americas (COTA) office in Austin, TX. This role is ideal for someone who is organized, proactive, and thrives in a fast-paced environment. You'll serve as a trusted partner to the CEO, managing a wide range of executive-level tasks while maintaining the highest level of confidentiality. If you're detail-oriented, tech-savvy, and enjoy keeping operations running smoothly, this is the role for you.

Key Responsibilities

• Serve as a trusted partner to the CEO, managing a wide range of administrative and operational tasks
• Oversee calendar management, including complex scheduling, prioritization, and coordination of meetings
• Book domestic and international travel arrangements, including flights, accommodations, and ground transportation
• Draft, edit, and manage key documents such as contracts, correspondence, and reports
• Take detailed meeting notes and ensure timely follow-ups on action items
• Maintain the highest level of confidentiality while managing sensitive information
• Utilize AI tools for transcription and streamline processes for efficiency
• Collaborate on special projects and assist with initiatives that impact the broader organization
• Assist with day-to-day executive support as needed

Qualifications

• Bachelor's degree in Business or a related field required
• Legal exposure preferred (or relevant coursework for recent graduates)
• Strong writing and communication skills
• Highly tech-savvy and comfortable learning new tools quickly
• Ability to travel domestically and internationally as needed
• Exceptional organizational skills and attention to detail
• Demonstrated professionalism and ability to maintain confidentiality

Preferred Skills

• Prior experience supporting a C-level executive
• Knowledge of contract processes or legal documentation
• Familiarity with AI transcription tools and emerging technologies

Why work here?

• Awarded Top Workplace of Orange County by the OC Register!
• Work onsite at Circuit of The Americas (COTA) , a hub of energy, innovation, and world-class events
• Work hard, play hard culture!
• Proven "promote from within" mentality!
• Benefit offerings:
• Medical, dental and vision
• 401k Safe Harbor; 100% employer match processed semi-monthly, up to 4%
• Profit Sharing; paid on a quarterly basis