Accounts Payable Specialist

With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry. Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.

Position Overview:
We are looking for a proactive and detail-oriented Senior Accounts Payable Specialist with a strong background in construction accounting. This role involves managing vendor payments and processing purchase orders, while maintaining excellent communication and customer service with internal teams and external vendors.

Key Responsibilities:

• Review, verify, and process invoices and check requests
• Process all Purchase Orders (3 way match)
• Ensure proper coding and approval of invoices
• Monitor accounts to ensure payments are up to date
• Resolve invoice discrepancies and communicate with vendors and project managers
• Assist with month-end closing and reporting
• Assisting in all bank auto draft reconciliations
• Experience working directly with various vendors (vendor master administration)
• Support audits and provide documentation as needed

Required Skills & Qualifications:

• High school diploma or equivalent; associate degree in accounting or related field preferred
• Generate payment proposals to be paid and approved
• 5-10 years of accounts payable experience, preferably in the construction industry
• Perform comprehensive reconciliations of bank credit card transactions, ensuring accuracy and compliance with company policies; conduct audits to identify discrepancies, prevent fraud, and maintain financial integrity
• Excellent problem-solving, communication, and customer service skills
• Proficiency in Microsoft Excel and accounting software (e.g., Sage, Viewpoint, QuickBooks)
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong attention to detail and organizational skills

Preferred Qualifications:

• Experience with heavy PO environments and subcontractor invoicing
• Familiarity with construction project documentation and compliance

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package, including health, dental, and retirement plans.
• Opportunities for professional growth and advancement within a rapidly expanding company.
• Collaborative and supportive work environment.

If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply. Join us in providing exceptional service to our clients and supporting our company's operations. Apply now!