Accounts Payable Specialist

Job Description

Job Description

Job Summary

A San Antonio–based company is seeking a reliable and detail-oriented Accounts Payable Specialist to support its Finance department on a 6-month contract assignment. The ideal candidate will be responsible for high-volume invoice processing, vendor reconciliation, and ensuring timely and accurate payments in accordance with established policies and procedures.

The Accounts Payable Specialist is responsible for the payment of invoices and contracts to vendors in a timely manner, as well as researching discrepancies and ensuring financial accuracy across all payable processes.

Key Responsibilities

• Process and review 150+ invoices weekly via Excel upload workflow
• Ensure timely payment of invoices in accordance with contractual terms and discount opportunities
• Research and resolve invoice discrepancies and initiate corrections as needed
• Reconcile vendor statements monthly to ensure accuracy and reduce delinquency
• Identify duplicate or excessive payments and report findings for resolution
• Match invoices, board resolutions, and supporting documentation for Treasury submission
• Prepare and process manual checks and enter data into the AP system
• Monitor budgetary control queues and coordinate resolution with internal departments
• Open, date stamp, and organize incoming mail for processing
• Maintain strong working relationships with internal stakeholders and external vendors
• Support Procurement Card Administrator functions as backup when needed
• Perform additional duties as assigned

Essential Functions

• Research invoice discrepancies and initiate corrections for proper payment
• Input and retrieve invoice data for vendor payments in compliance with deadlines
• Monitor and investigate questionable charges for policy compliance
• Identify duplicate payments and report excess or erroneous payments
• Prepare manual checks and ensure proper documentation for processing
• Clear budget control queue items in coordination with departments
• Establish and maintain effective internal and external vendor relationships

Systems & Tools

• Microsoft Windows 11 Enterprise
• Microsoft 365
• Excel-based invoice upload processing
• Adobe document management (renaming plug-in)
• Infor Financial & Supply Management Portal (Infor OS preferred)

Qualifications

• Minimum 2 years of Accounts Payable (or Accounts Receivable) experience
• Strong attention to detail and reconciliation skills
• Ability to manage high-volume invoice processing
• Effective communication skills across email, phone, and collaboration tools
• Experience with ERP or financial systems preferred

About us: Confidential Search Solutions ("CSS") is a full-service equal opportunity employment consulting and legal staffing firm. Headquartered in San Antonio and is one of the premiere executive searches and recruiting firms nationwide. We specialize in helping high performance companies and law firms identify, recruit, and train top talent for their growing organizations. We offer direct hire, contract, and temporary staffing services. For more information about us, visit our website at

Company Description

About us: Confidential Search Solutions ("CSS") is a full-service equal opportunity employment consulting and legal staffing firm. Headquartered in San Antonio and is one of the premiere executive searches and recruiting firms nationwide. We specialize in helping high performance companies and law firms identify, recruit, and train top talent for their growing organizations. We offer direct hire, contract, and temporary staffing services. For more information about us, visit our website at