Accounts Payable Specialist

Job ID#: 38346

Job Title: Accounts Payable Specialist (Process & Systems Focus)
Department: Accounting
Location: Deer Park, TX
Schedule: Full-Time

Position Summary

A growing organization in Deer Park, TX is seeking an Accounts Payable Specialist with 3–5+ years of full-cycle AP experience and a strong aptitude for systems and process improvement. This role goes beyond traditional invoice processing—ideal for someone who is technically curious, detail-oriented, and able to identify opportunities to streamline workflows and support ongoing automation initiatives.

The ideal candidate will thrive in a high-volume environment while also understanding how systems, data flow, and processes connect to improve efficiency and accuracy across the AP function. Experience with Viewpoint (Vista Construction Accounting Software) is highly preferred.

Key Responsibilities

• Process high-volume invoices with accuracy, ensuring proper coding, approvals, and supporting documentation

• Review and validate AP workflows, identifying opportunities to improve efficiency and reduce manual touchpoints

• Enter and manage invoices within the AP system, ensuring data integrity and consistency across platforms

• Partner with internal teams to support system enhancements, implementations, and automation initiatives

• Serve as a key point of contact for vendors—resolving discrepancies, researching issues, and improving communication processes

• Reconcile vendor statements and proactively resolve outstanding items

• Assist with month-end and year-end close, including accruals and account reconciliations

• Review and process employee expense reports in alignment with company policy

• Facilitate vendor payments, ensuring proper setup, tax documentation, and compliance with internal controls

• Identify opportunities for early payment discounts and process improvements within payment cycles

• Support sales tax calculations and reporting based on invoice activity

• Maintain accurate and organized financial records, including petty cash and supporting documentation

• Contribute to the documentation and standardization of AP procedures as systems and processes evolve

Qualifications

• High school diploma required; Associate or Bachelor’s degree in Accounting, Finance, or Business preferred

• 3–5+ years of full-cycle Accounts Payable experience in a mid-sized or high-volume environment

• Experience with ERP/accounting systems; Viewpoint (Vista) strongly preferred

• Demonstrated ability to identify inefficiencies and improve processes within AP workflows

• Strong understanding of GL coding, expense reports, and invoice processing

• Intermediate to advanced Excel skills (data organization, reconciliation, basic analysis)

• Experience supporting or adapting to system implementations or process changes is a plus

• Strong attention to detail with the ability to manage multiple priorities

Core Competencies

• Systems-oriented mindset with the ability to understand how processes connect across platforms

• Strong problem-solving skills and proactive follow-up

• High level of accuracy and accountability

• Effective communication skills with both internal teams and external vendors

• Ability to work independently while contributing to a collaborative team environment

Software

Microsoft Office (Excel, Outlook, Word), Viewpoint (Vista), SharePoint, and other accounting/ERP systems

What Makes This Role Unique

This is an opportunity to step into an AP function that is actively evolving. The organization is focused on improving systems and automation, and this role will play a key part in supporting that transformation—not just executing tasks, but helping improve how the work gets done.

Founded in 1998, Professional Alternatives is an award-winning recruiting and that utilizes technology and relationships to deliver top talent. Connect with us today!