Construction Billing Specialist

Job Description

Job Description

Join a purpose-driven commercial flooring team where quality, craft, and people matter.

At Fabulous Floors, founded in 1987 and built on commercial-flooring excellence, we’re more than a flooring contractor—we’re a full-service partner dedicated to getting it right.

What makes us a place you’ll want to build your career:

• Longevity & stability. With nearly four decades in business, we’ve grown steadily and established multiple locations (Dallas / Austin, TX and Bend, OR) plus 80,000+ sq ft of office/warehouse/showroom space.
• High-quality work, designed to challenge and excite you. We serve educational institutions, healthcare, high-rise multi-family, and tenant finish-outs — so you’ll work on meaningful, high-profile projects with a premium focus.
• Craftsmanship is valued. Our crews include employees with 15+ years tenure who will not accept “just good enough.” We provide the tools, oversight (full-time superintendents), and team environment to deliver outstanding results.
• Support & structure. Our dedicated sales team, precision estimating, and expert bidding process mean the jobs are set up right—the “behind the scenes” support is there so you can focus on your craft.
• People-first culture. We treat our clients like family—and we treat our people the same. Loyalty, trust, and long-term relationships are part of our DNA.
• Growth potential. As a full-service flooring partner, we span carpet, tile, stone, wood, laminate, resilient surfaces and more. That variety gives you opportunities to expand your skill set and expertise.

Join us, bring your best, and build your craft — and your future — with Fabulous Floors.

BENEFITS OFFERED:

• Medical Insurance - 100% Company-paid for the employee
• Dental & Vision Insurance
• Health Savings Account
• Life Insurance & Supplemental Insurance
• Retirement Plan with Employer Match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Assistance Program (EAP)
• Professional Development Assistance

Job Summary

We are seeking an experienced Construction Billing Specialist to join our team. This role is essential in managing both residential and commercial accounts receivable (A/R) and invoicing, ensuring timely and accurate billing for various construction projects. The ideal candidate will have hands-on experience with residential and commercial billing processes, contract administration, as well as knowledge of construction-specific documentation. A keen eye for detail, organizational skills, and the ability to communicate effectively with internal teams and clients is a must.

Key Responsibilities

• Complete contract checklist and ensure all necessary documentation is in place.
• Setup and maintain organized job folders consisting of certain project-related documentation, such as contracts, change orders, pay apps, and correspondence.
• Obtain insurance certificates, resale/exemption certificates, and ensure compliance with contract terms.
• Assist with tasks associated with job setup such as badging, drug testing, and fingerprinting when required.
• Monitor and manage billing cycles, ensuring that invoices are issued on time in accordance with project timelines and payment schedules.
• Gather subcontractor lien waivers and supplier lien waivers.
• Prepare accurate and timely invoices using AIA billing documents and lien waivers based on internal billing worksheets, and a detailed review of contracts and change orders, statements of value, work completed, and retainage.
• Manage and process direct invoicing for residential construction projects, ensuring invoices are issued in accordance with contract terms and payment schedules.
• Assist with preparation, verification, and submittal of occasional contractually required documentation, such as certified payroll.
• Communicate with clients regarding billing inquiries, address any discrepancies or disputes, and ensure resolution in a professional and timely manner.
• Support internal processes associated with tracking of outstanding accounts receivable and collections.
• Update and maintain internal tracking reports.
• Knowledge in Billing platforms such as Textura, GCPay, and Procore.
• Contribute to additional accounting department projects as needed.
• Stay adaptable to process improvements and procedural changes.
• Foster a positive, team-oriented environment and enjoy the work you do!

Qualifications

• Associate’s or Bachelor’s degree in Accounting or related field preferred.
• Minimum of one (1) year of experience in construction billing, including experience with AIA billing documents, lien waivers, certified payrolls, and insurance/bond documentation.
• Proficient in Microsoft Office Suite (Excel, Word).
• Ability to work independently and as part of a team.