Executive Assistant to the Vice President

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This position is 100% on campus

Hourly Rate: $25.48/hr. or higher, commensurate with experience and/or education

JOB SUMMARY

The Executive Assistant provides administrative and operational support to an Executive Office. The Executive Assistant provides advanced support on highly confidential and sensitive matters and performs a wide range of administrative duties.

DUTIES

• Provides administrative support to the Vice President for Student Success and Student Life
• Answers and responds to phone calls in a polite and professional manner
• Screens incoming correspondence and determines appropriate actions to take
• Maintains comprehensive, organized, and accurate records
• Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals
• Generates weekly and monthly giving reports
• Writes and edits emails, drafts memos, prepares preliminary drafts of communications and presentations to include proofreading
• Manages the VP's calendar, including making appointments and prioritizing the most sensitive matters, organizing meetings, scheduling appointments, and sending appointment reminders
• Plans, coordinates, and executes the Vice President's Office meetings and special events (i.e., space reservation, catering orders, technology set-up)
• Assists with major university-wide events

MARGINAL DUTIES

• Performs all other duties as assigned

SUPERVISORY RESPONSIBILITIES

Direct Reports:

• Supervises student workers

Delegation of Work:

• Regularly assigns work to subordinate(s)

Supervision Given:

• Supervises the work of student and/or temporary employees

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

• Comprehensive knowledge of general office administrative tasks and procedures

Skills:

• Strong analytical and problem-solving skills
• Excellent interpersonal skills
• Excellent communication skills, verbal and written

Abilities:

• Ability to work with confidential or sensitive information
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is usually performed in a typical, comfortable interior work environment that does not subject the employee to any unpleasant elements
• May occasionally be required to work in inclement weather conditions
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must be able to move up to 101bs

EEO/AA

Qualifications

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• Must maintain a valid, current driver's license

PREFERRED QUALIFICATIONS

• Experience working in higher education