AP Processor II

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Signet Jewelers is the world's largest retailer of diamond jewelry, operating more than 2,800 stores worldwide under the iconic brands: Kay Jewelers, Zales, Jared, H.Samuel, Ernest Jones, Peoples, Banter by Piercing Pagoda, Rocksbox, JamesAllen.com and Diamonds Direct. We are a people-first company and this core value is at the heart of everything we do, from empowering our valued team members, to collaborating with our customers, to fostering the communities in which we live and serve. People - and the love their actions inspire - are what drive us. We're not only proud of the love we inspire outside our walls, we're especially proud of the diversity, inclusion and equity we're inspiring inside. There are dynamic career paths awaiting you - rewarding opportunities to impact the lives of others and inspire love. Join us!

Position Summary :

This position is responsible to ensure all financial obligations are paid timely and accurately to Signet's vendor community. This includes both direct and indirect spend. This position receives invoices from vendors and ensures the invoices are timely and accurately entered or matched to receiving documents into the respective legacy ERP system (IMS, RMS, EIS, SAP). The incumbent is fluent in Excel and completes vendor account reconciliations comparing the vendors outstanding receivable to Signets vendor payable. In addition to suppliers, this position works very closely with internal departments to ensures information is appropriately approved and paid according the to the payment terms. This position supports all North America operations which include transactions in multi-national currency denominations (USD, CAD, PUL, EUR, INR). Processing requirements vary based on function, transaction and legacy system. This position is a very fast pace high volume transactional position processing 100+ invoices daily. The AP Processor II position will work directly with Signet suppliers, ensures vendor master data and tax information for 1099 reporting is accurate submitting vendor maintenance requests when needed.

Major Responsibilities/Essential Functions:

• Interprets invoice and vendor information and inputs transaction data into applicable financial system.

• Ensures accuracy of information in preparation for payment to vendor.

• Ensures all required data elements are present on the transaction and that necessary approvals are present and aligned to the Signet Authorization Policy prior to processing.

• Ensure proper and accurate three-way match between invoice, receiver and P.O documents.

• Re-routes incomplete items for review and correction. Ensures assigned work queues are completed and cleared in accordance with established aging parameter and other cut-offs for period-end, etc.

• Complete vendor account reconciliations in Excel and coordinate with the vendor to resolve differences.

• Ensure supplier accounts are current to avoid any service disruption to store operations (utilities) or vendor shipment of inventory.

• Assists with special projects / initiatives as needed. These types of projects would commonly encompass supporting incremental and/or time-sensitive transaction processing for a business unit or initiative.

• Performs additional duties and projects as assigned.

• Consistent regular scheduled attendance is considered an essential function of this job.

Education Required: High School diploma or equivalent

Years of Job-Related Experience Required : 1+ years high-volume Accounts Payable.

Technical/Other Skills Required:

• Proven ability to process a daily high volume of invoices (approximately 100-150 per day)

• Knowledge of PC software including the use of email and basic Excel and Word functions

• Strong organizational ability

• Ability to Multi-task and work on multiple projects concurrently

• Ability to effectively navigate competing priorities to meet deadlines

• Basic understanding of three-way matching between purchase order, receiver and invoice.

• Applies a strong attention to detail and accuracy to assigned tasks

• Effective communicator both verbal and written

• Customer service oriented

• Establishes positive working relationships across the organization

• Familiar with the use of office equipment including multi-function copiers and high-capacity scanners

• Relevant knowledge of AP functions, three-way match and processing in an ERP system such as SAP, Oracle, Lawson and/or inventory system such as IMS or other proprietary systems

Benefits & Perks :

• Competitive healthcare, dental & vision insurance

• 401(k) matching after one year of employment

• Generous PTO + company holidays

• Diversity programs

• Paid subscription to PlateJoy

• Much more!