Specialist - Billing and Collections

SUMMARY OF JOB PURPOSE

The Specialist – Billing and Collections will be responsible for a variety of collection, billing, purchasing and general accounting duties within the finance team. This role will report to the Controller and will work closely with the CFO and accounting staff.

DUTIES AND RESPONSIBILITIES

2.1 Billing

• Accurately input invoices into QuickBooks
• Reconcile field summaries to daily submissions
• Submit invoices for payments into customers’ electronic systems along with back up detail
• Apply customer payments and credits
• Research and solve payment discrepancies
• Weekly follow ups on customer payments
• Comply with general policies and procedures of Bosque Disposal Systems, LLC 

2.2 Accounts Receivable

• Contact delinquent customers to resolve issues
• Prepare detail collections log
• Prepare collections summary for management 

2.3 Purchasing

• Review Purchase requests received for reasonableness and proper authorization
• Communication with the field to understand purchases and order confirmations
• Source purchases and negotiate pricing as needed
• Set up new vendors with required documentation
• Place purchase orders in accordance with Bosque Policies and Procedures
• Enter item receipts and inventory tickets into accounting system
• Prepare purchasing activity report for management 

REQUIRED COMPETENCIES – Education / Knowledge / Skills and Abilities

• 3 to 5 years’ of extensive billing and collections High School Diploma required
• Excellent analytical, organizational, and communication skills
• Performs all work with a high sense for accuracy
• Proficiency in MS Office Suite including MS Excel
• Proficiency in QuickBooks a plus
• Regular, predictable, full attendance is an essential function of the job
• Experience in the oil and gas industry a plus
• 10% Travel Required 

PHYSICAL REQUIREMENTS

• Office environment with desk at corporate office
• Occasional yard visits that may require minimal physical activity including walking yard
• PPE (Personal Protective Equipment) required and must be worn when on yards & jobsite locations:
• Ability to read, communicate verbally and/or in written form, remember and analyze certain information, instructions and guidelines
• The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Bosque Disposal Systems, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Bosque Disposal Systems, LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, and leaves of absence, compensation and training.