Executive Assistant

Join our team as an Executive Assistant supporting C-suite executives in a dynamic and fast-paced environment. This role is ideal for a highly organized, proactive professional who excels at managing multiple priorities and maintaining confidentiality. The Executive Assistant will play a key role in ensuring the smooth operation of daily executive functions, acting as a liaison between leadership, internal teams, and external stakeholders. This is an excellent opportunity for someone who thrives in a collaborative setting and is committed to upholding a high standard of professionalism.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements
• Prepare and edit correspondence, reports, and presentations
• Coordinate internal and external meetings, including preparing agendas, taking meeting notes, and tracking follow-up actions
• Handle confidential and sensitive information with discretion and professionalism
• Act as a liaison between executives, internal teams, and external stakeholders
• Monitor and prioritize incoming communications, ensuring timely responses to urgent requests
• Support executives in managing and tracking department budgets
• Assist with special projects and event coordination as needed
• Maintain accurate records and case files in both physical and digital formats
• Communicate with clients, opposing counsel, and court personnel as required
• Assist with office management tasks, including maintaining office supplies and supporting front desk operations as needed
• Contribute to a clean and efficient office environment, including performing light cleaning and restocking duties

Qualifications

• Bachelor’s degree preferred
• Previous experience in an office administrative or executive assistant role preferred
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general office equipment
• Exceptional organizational and time-management skills
• Strong verbal and written communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Ability to work independently and collaboratively
• Attention to detail and strong problem-solving abilities
• Positive attitude and willingness to contribute to office operations, including light cleaning tasks
• Ability to sit for extended periods and occasionally lift up to 20 lbs
• Reliable attendance during business hours
• Ability to travel infrequently if required