Talent Operations Assistant (TAO)

**Position:** Talent Operations Assistant (TAO)

**Type:** Remote · Operations / Intake Role

We’re hiring a **Talent Operations Assistant (TAO)** to manage our Hubstaff talent pipeline and act as the first point of contact for incoming applicants, editors, coordinators, and general inbox messages.

This role is the **front desk** of our remote operation.

You do not make hiring decisions.

You do keep the pipeline moving.

### What You’ll Be Responsible For

You’ll manage inbound communication and talent flow across:

* Hubstaff
* Other hiring platforms (as assigned)
* A private inbox for creators and agents

Your job is to **screen, administer, route, and log** — not to judge or decide.

### Core Duties

* Review incoming applications and messages
* Identify the correct category:
* Editor
* Social Media Coordinator (CC)
* Project Coordinator (PC)
* General / Other
* Send the correct test or questionnaire
* Create and organize test folders in Google Drive (editor submissions)
* Confirm submissions are complete and properly formatted
* Update and maintain the Hubstaff dashboard
* Track task completion and pipeline status
* Route completed submissions for internal review
* Use approved reply templates only
* Log all actions clearly

Standard response language you will use:

> “Submission complete and routed for internal review.”

### What You Will NOT Do

* You will not choose or approve talent
* You will not evaluate quality or performance
* You will not change titles or roles
* You will not promise outcomes or timelines
* You will not work outside provided instructions

If something is unclear, you escalate.

### Tools You’ll Use

* Hubstaff (primary workspace)
* Google Drive (folder creation and organization)
* Email/platform inboxes (as assigned)

You will **not** need access to Notion or financial systems.

### Skills That Matter

* Strong attention to detail
* Clear written communication
* Comfortable following systems and templates
* Able to stay organized with multiple moving items
* Calm, professional tone
* Reliable and consistent

Experience with Hubstaff or hiring platforms is a plus, but not required.

### Paid Trial

This role includes a **paid trial**.

* You’ll be given real intake scenarios
* You’ll route, respond, and log actions
* Payment is issued **only if tasks meet standards**

This ensures clarity on both sides.

### How to Apply

Please reply with:

* Your experience in operations, admin, or inbox management
* Platforms you’ve worked with (if any)
* Your availability

Short, clear responses are preferred.