HR Assistant
Key Duties & Responsibilities:
- Provides administrative support to the HR department and assists with day‑to‑day HR operations.
- Maintains and updates employee records in both digital and physical formats, ensuring accuracy and compliance.
- Keeps internal HR trackers up to date, including headcount reports, onboarding status, compliance logs, and other departmental spreadsheets.
- Assists with recruitment by posting job openings, reviewing résumés, scheduling interviews, and communicating with candidates.
- Prepares and creates offer letters for selected candidates and ensures timely delivery and follow‑up.
- Supports new‑hire onboarding by preparing documentation, collecting required forms, and coordinating orientation activities.
- Responds to employee questions regarding HR policies, benefits, payroll, time‑off procedures, and general inquiries.
- Processes personnel changes such as new hires, promotions, transfers, and terminations, and updates HRIS systems accordingly.
- Sends out and tracks exit interviews for departing employees, ensuring documentation is collected and logged.
- Assists with company recognition initiatives, employee anniversary programs, and other culture‑building activities.
- Helps coordinate employee training sessions, performance reviews, and engagement initiatives.
- Assists with benefits administration, open enrollment tasks, and employee communications.
- Prepares HR reports, assists with audits, and ensures compliance with recordkeeping and regulatory requirements.
- Provides general administrative support including filing, generating reports, drafting documents, scheduling meetings, and maintaining HR documentation.
- Upholds confidentiality and handles sensitive information professionally.
- Performs additional duties as assigned to support HR operations and organizational needs.
- Excellent verbal and written communication skills.
- Excellent verbal and written communication skills.
- Excellent interpersonal and conflict‑resolution skills.
- Excellent organizational skills and strong attention to detail.
- Strong analytical and problem‑solving abilities.
- Ability to prioritize tasks effectively and delegate when appropriate.
- Ability to act with integrity, professionalism, and maintain strict confidentiality.
- Team‑oriented, proactive, and self‑motivated.
- Strong judgment and decision‑making skills.
- Thorough knowledge of employment‑related laws and regulations.
- Proficient with Microsoft Office Suite, especially Excel, or related software.
- Proficiency with, or the ability to quickly learn, the organization’s HRIS and talent‑management systems.
- Bilingual (English/Spanish) preferred.
- Bachelor’s degree in Human Resource Management, Business Management, or related field is highly preferred.
- Minimum of three years of working experience in a Human Resources capacity.
- Professional HR certification is desired.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization’s facilities.
- Must be willing to travel to the various medical centers in the market.
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
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