Accounts Payable & Order Entry Specialist
Role Overview
This position combines Accounts Payable and Order Entry coordination to support commercial interior projects. The role ensures accurate financial processing, smooth order execution, and clear communication between designers, installers, vendors, and clients. Ideal for someone detail-oriented, dependable, and comfortable managing multiple moving parts.
Primary Duties
Financial Processing
- Process vendor invoices accurately and on time
- Match invoices with purchase orders, contracts, and order confirmations
- Verify pricing, freight, discounts, and additional charges
- Resolve invoice discrepancies with vendors
- Prepare and send client invoices; track payments
- Maintain organized AP and billing records
- Monitor payment schedules and share status updates internally
Order Management
- Convert approved proposals into purchase orders across manufacturer systems
- Follow specific ordering procedures for each vendor
- Confirm SKUs, finishes, fabrics, approvals, and product availability
- Track orders through production, shipping, and installation
- Update teams on order status, lead times, and shipment dates
- Coordinate delivery and installation schedules
- Maintain complete project documentation (POs, acknowledgments, shipping records, approvals, closeout files)
Required Background
-
2+ years of Accounts Payable experience
-
Experience with order entry or procurement preferred
-
Strong attention to detail and organization
-
Clear communication skills across teams and clients
-
Proficient in Excel and Outlook
-
ERP/accounting software experience is a plus
-
Able to manage multiple deadlines in a fast-paced setting
Key Strengths
-
Detail accuracy
-
Invoice and payment management
-
Order tracking and coordination
-
Lead time monitoring
-
Problem-solving and follow-through
-
Cross-team delivery coordination
Recommended Jobs
Mortgage Loan Processor
Job ID#: 34728 The Mortgage Loan Processor is responsible for the comprehensive review, processing, and coordination of residential loan products from application through funding. This role ensure…
Accountant Senior
What You Can Expect As our Senior Accountant, you will be responsible for general ledger accounting and reporting activities for the Retail Energy Industry. You will: Perform monthly an…
Social media Manager
### **About the Role** We’re looking for a **creative and organized Social Media Manager** to help manage, grow, and engage our online community. The ideal candidate understands social media trends, …
Human Resources Specialist
Welcome to Sendero. Welcome to How. Few question why an enterprise should better serve customers, make their workforce more productive, or drive growth to new heights. Why can excite and inspire. …
Supply Chain Intern
EnerMech provides integrated services for the oil and gas industry, supporting both onshore and offshore projects. Focusing on safe, efficient, and innovative solutions. We are seeking a Supply Chain…
Accounting and Finance Executive Recruiter POST NUMBER: 6689405003
Welcome to Vaco by Highspring – an uncommon company with an empowered culture. At Vaco, we welcome talented innovators seeking a collaborative environment where creative freedom rings. Since 2002,…
Embedded Linux Software Engineer to Sensors and System Software Team
About the Team The Sensors and System Software team is crucial to autonomous driving, developing the core software that allows our vehicles to perceive and understand the world around them. Join…
Licensed Therapist, Counselor or Social Worker - Remote
Healthcare in the U.S. is an ever-changing maze filled with confusion and complexity. Amaze Health is a company dedicated to empowering our patients with all the tools, resources, and medical support…
Talent Acquisition Advisor
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in ins…
Customer Service Representative - The Woodlands, TX
Centric Gas (“Centric”) delivers safe, reliable natural gas infrastructure and services across Texas. We support residential, commercial, industrial, and master-planned developments by designing, con…