A/P Accountant

Job Overview

The Accounts Payable (A/P) Accountant is responsible for managing the full-cycle accounts payable function, ensuring timely and accurate processing of vendor invoices and payments across GBC Food Services. This position plays a critical role in maintaining financial accuracy and vendor relationships while adhering to internal policies, controls, and accounting standards. The A/P Accountant collaborates with internal departments and external partners to improve processes, support audits, and contribute to continuous improvement within the finance function.

This role requires a high degree of attention to detail, organizational skills, and the ability to exercise independent judgment in problem-solving and process enhancement.

Requirements

Supervisory Responsibilities

• Oversee the entire A/P lifecycle, from invoice intake to payment execution.
• Provide guidance and support to junior staff or clerical assistants as needed.
• May assist in onboarding and training new team members in A/P processes and systems.

Key Responsibilities

• Manage end-to-end accounts payable processes, including invoice intake, validation, coding, approvals, and timely payment via checks, ACH, or wire transfer.
• Ensure invoices are accurately matched to purchase orders and receiving documents; resolve discrepancies proactively with internal stakeholders or vendors.
• Maintain the accounts payable aging schedule and monitor for overdue invoices or unresolved vendor issues.
• Perform monthly reconciliations between the A/P subledger and general ledger; ensure resolution of any variances in a timely manner.
• Prepare month-end close deliverables, including accrual entries, A/P reporting, and audit schedules.
• Serve as the primary liaison for vendor inquiries, ensuring issues are resolved with professionalism and urgency.
• Maintain internal controls and ensure compliance with GAAP, company policies, and accounting standards.
• Collaborate with procurement, operations, and finance departments to ensure data consistency and process efficiency.
• Identify opportunities for automation and operational improvement within the A/P function; lead or support implementation efforts.
• Support internal and external audits by preparing necessary documentation and explaining transactional flow.
• Develop, maintain, and enforce A/P policies and procedures, ensuring compliance and consistency across the organization.

Competencies

• Exceptional attention to detail with a focus on accuracy and timeliness.
• Strong analytical and problem-solving skills with a process improvement mindset.
• Effective communicator capable of building vendor and internal stakeholder relationships.
• Ability to work independently and make decisions aligned with business and policy requirements.
• Highly organized and able to manage competing priorities in a fast-paced environment.

Required Skills/Abilities

• Thorough understanding of accounts payable processes, expense controls, and accounting principles.
• Proficiency in NetSuite ERP (strongly preferred) or similar financial systems.
• Advanced Microsoft Excel skills, including pivot tables, VLOOKUP, and financial modeling basics.
• Familiarity with 1099 reporting, use tax accruals, and vendor setup best practices.
• Ability to adapt to evolving systems and support cross-functional finance projects.

Education and Experience

• Bachelor’s degree in Accounting, Finance, or related field required.
• 3–5 years of experience in full-cycle accounts payable or general accounting.
• Experience with NetSuite or similar ERP software highly preferred.
• Experience in food services, franchising, retail, or consumer packaged goods is a plus.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Occasionally required to lift up to 15 pounds.

Work Environment

• Standard corporate office environment with on-site work requirement.
• Collaborative and deadline-driven setting requiring cross-functional coordination.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All positions at GBC Food Services are considered on-site. Any alternative work arrangements are temporary and subject to change at any time, with or without advance notice.

Equal Opportunity Statement

GBC Food Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.