Office Manager/Sales Support Specialist

Job Title: Office Manager/Sales Support Specialist
Reports To: Chief Client Officer
Position Type : Full-time (40 hours/week)
FLSA Status : Non-Exempt
Location : Plano, Texas-Hybrid (3 days in-office and additional as required)

Company Description
Vee Healthtek, Inc. delivers cutting-edge solutions that transform healthcare organizations. We offer a comprehensive suite of services that leverage our industry expertise to provide the best value to our clients. Through close collaboration and a deep understanding of market trends, we create customized strategies that deliver tangible outcomes. Our technology-driven services empower organizations to thrive in the evolving healthcare landscape, resulting in improved workflows, increased cost efficiency, and streamlined business processes. Learn more at

Position Summary
The Office Manager is responsible for overseeing the daily operations of the office, ensuring an efficient, organized, and productive work environment. This role supports the sales leadership team, manages administrative functions, and serves as the primary point of contact for office-related needs. The ideal candidate is proactive, detail-oriented, and skilled at multi-tasking.

Key Responsibilities

Office Manager

• Oversee day-to-day office operations, including supplies, equipment, and facility needs.
• Manage the calendar for visitors/employees/clients and deliveries.
• Handle the mail and scanning of all documents to appropriate departments
• Serve as the go-to person for office logistics, ensuring a positive and efficient environment.
• Coordinate meetings, events, travel arrangements, and any in-office catering requests.
• Assist leadership with special projects and organizational initiatives.
• Provide administrative support and serve as back-up to Executive Assistant.
• Other duties as requested including managing mobile-hot spots, phone systems, and employee listings.

Sales Support Specialist

• Provide administrative support to the sales leadership team including calendar management, meeting coordination, travel arrangements and expense reporting.
• Serve as the primary point of contact between the sales leadership team and internal/external stakeholders.
• Prepare reports, presentations and correspondence on behalf of sales leadership as requested.
• Manage confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field preferred; equivalent experience considered.
• 3-5 years of proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and other office management tools.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements

• Abilities to sit or stand for extended periods
• Occasionally lift up to 25 lbs. (ex: office supplies or packages)

Skills & Competencies

• Leadership and people management
• Problem-solving and decision-making
• Budget management
• Strong attention to detail
• Interpersonal and customer service skills

Salary: $28.85- $40.86/hour depending on experience. This position is eligible for full health insurance including medical/dental/vision, PTO, and a 401k match!