Accounts Payable Clerk-Transportation (Temp to Perm)

Description

PRIMARY DUTIES AND RESPONSIBILITIES:

Stabilis Solutions retains the right to modify or change the duties or essential functions of the job at any time.

• Enters transportation data into accounting systems, ensuring completeness and accuracy via three-way match. 
• Maintains accurate and up-to-date financial records related to transportation activities, such as shipping rates, fuel expenses, and other related transactions.
• Reconciles transportation-related accounts such as vendor statements and internal records.
• Assists in analyzing transportation costs to identify areas for improvement and cost reduction.
• Verifies approval of invoices in accordance with the Company’s approval limit matrix.
• Facilitates payment of vendors which includes saving, uploading, coding, and processing vendor invoices within the accounting system.
• Works directly with vendor contacts to resolve invoice and payment discrepancies.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Assists with the calculation and reporting of sales taxes.
• Ensures compliance with government and regulatory reporting requirements to include the preparation of local and state and sales and use tax filings for the company and its subsidiaries.
• Ensures key policies and procedures are documented to satisfy internal controls and audit requirements.
• Other related duties and assist the accounting team with other projects as needed.

Requirements

QUALIFICATIONS:

• H.S. Diploma 
• 2-3 years' accounting experience, specializing in Accounts Payable.
• Experience in natural gas or energy and/or logistics/transportation industries preferred.
• Sound understanding of and commitment to maintaining a system of internal controls. 
• Experience with TMW, Great Plains or similar financial software programs preferred. Familiarity with Work Optima a plus.
• High proficiency with Microsoft Office products, specifically Excel. 
• Organizational ability to handle multiple projects and effectively prioritize work assigned to the accounting team.
• Demonstrated ability able to work cooperatively and positively on cross-functional teams, supporting team and company goals.
• Excellent communication and interpersonal skills.
• Strong attention to detail and some familiarity with root cause analysis.

WORKING ENVIRONMENT:

• Expected to work 100% in the office (not hybrid). 
• Office equipment will be used including copy machines, telephones, keyboards, and computers.
• Skills and activities require fine motor dexterity, good vision, good hearing, and clear speaking. 
• Non-smoking and drug free workplace.

DRUG-FREE WORKPLACE STATEMENT:

Stabilis Solutions, Inc. is a drug-free workplace that provides employment opportunities in compliance with all pertinent federal, state, and local laws. Our values promote employee participation in the delivery of quality services to our clients and customers. Employees are subject to pre-employment and random drug screens. Medical evaluations may also be required.

EQUITY IN THE WORKPLACE :

Stabilis provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

WORK SCHEDULE:

This is a full-time non-exempt (hourly) position with possible overtime as required by the business working from our corporate headquarters in Houston, TX, (not a hybrid schedule).