Executive Assistant

About Macnica:

Macnica Americas, Inc. is the North American division of Macnica Fuji Electronics Holdings, Inc. a $10 billion technology solutions provider with a stronghold in semiconductor distribution. Macnica excels in customizing solutions to client requirements and leveraging skilled engineers to expedite product development without compromising outcomes for our clients.

Job Summary:

The Executive Assistant provides administrative and operational support to senior leadership, ensuring efficient day‑to‑day operations and enabling executives to focus on strategic priorities. This role requires strong organizational skills, discretion, proactive problem‑solving, and the ability to manage multiple priorities in a fast‑paced environment.

Responsibilities:

• Manage executive calendars, including scheduling meetings, coordinating across time zones, and prioritizing appointments

• Prepare meeting agendas, materials, and follow‑up action items

• Serve as a primary point of contact between the executive and internal/external stakeholders

• Handle confidential and sensitive information with a high degree of professionalism and discretion

• Coordinate domestic and international travel, including itineraries, logistics, and expense reporting

• Support planning and execution of leadership meetings, offsites, and company events

• Draft, review, and manage correspondence, reports, and documentation

• Track key deliverables, deadlines, and initiatives on behalf of the executive

• Assist with special projects, research, and process improvements as needed

• Provide general administrative support such as filing, record keeping, and expense management

Experience Required:

• Exceptional organizational and time‑management skills with the ability to manage multiple priorities simultaneously

• Strong attention to detail and follow‑through

• Excellent written and verbal communication skills

• High level of professionalism, integrity, and discretion when handling confidential information

• Strong judgment and problem‑solving abilities

• Ability to work effectively in a fast‑paced, dynamic environment

• Strong interpersonal skills and ability to build relationships with internal and external stakeholders

Education and Experience:

• Bachelor’s degree or equivalent combination of education and relevant professional experience

• 3–7+ years of experience providing administrative or executive support to senior leaders

• Experience in a corporate, global, or matrixed organization preferred

• Experience coordinating complex calendars, meetings, travel, and expenses

• Prior experience supporting confidential or sensitive business matters