Department Business Administrator II

University of Houston-Downtown
Houston, TX
Department Business Administrator II Location Hybrid remote in Houston, TX :

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.

Salary Range: $58,809/year or higher, commensurate with experience and/or education

JOB SUMMARY

The Department Business Administrator II manages the administrative, financial, and human resources operations of a moderately complex department.

DUTIES

  • Oversees overall office administration for the department, including the coordination and supervision of support staff
  • In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within the authorized budget
  • Oversees all financial activities and accounts for the department, including the monthly reconciliations of accounts
  • Authorizes and oversees all activities related to budget allocations, revenue, and expenditures
  • Manages department personnel and payroll functions and activities
  • Serves as the department liaison with payroll and Human Resources and other department business managers
  • Oversees the management and maintenance of the database for all personnel and payroll records
  • Interprets university policies and procedures for faculty and staff
  • Reviews and approves the reconciliations of accounting records with university reports and financial statements and prepares recurring financial/budget reports for internal purposes

MARGINAL DUTIES

  • Performs all other duties as assigned
  • Performs tasks related to specific departments/colleges
  • May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs

SUPERVISORY RESPONSIBILITIES

Direct Reports:

  • Supervises full-time and/or part-time employees

Delegation of Work:

  • Regularly assign work to subordinate(s)

Supervision Given:

  • Makes final decisions on evaluating employee performance, hiring new employees, and disciplinary actions
  • Makes final decision on scheduling employee work hours
  • Makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge:

  • Knowledge of all relevant university policies and procedures and of the related trends, issues, and accepted practices

Skills:

  • Strong analytical and problem-solving skills
  • Excellent interpersonal and communication skills
  • Good organizational and time management skills

Abilities:

  • Ability to supervise staff
  • Ability to multitask
  • Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location:

  • Works in an office environment

Physical Demands:

  • Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements
  • The position is physically comfortable
  • The individual has discretion about sitting, walking, standing, etc
  • The work environment involves minimal exposure to physical risks

EEO/AA

Qualifications

Required Education:

  • Bachelor's degree

Required Experience:

  • Minimum of three (3) years of related job experience

License/Certification:

  • None required

PREFERRED QUALIFICATIONS

  • None
Posted 2025-08-20

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