Department Business Administrator II
This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.
Salary Range: $58,809/year or higher, commensurate with experience and/or education
JOB SUMMARY
The Department Business Administrator II manages the administrative, financial, and human resources operations of a moderately complex department.
DUTIES
- Oversees overall office administration for the department, including the coordination and supervision of support staff
- In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within the authorized budget
- Oversees all financial activities and accounts for the department, including the monthly reconciliations of accounts
- Authorizes and oversees all activities related to budget allocations, revenue, and expenditures
- Manages department personnel and payroll functions and activities
- Serves as the department liaison with payroll and Human Resources and other department business managers
- Oversees the management and maintenance of the database for all personnel and payroll records
- Interprets university policies and procedures for faculty and staff
- Reviews and approves the reconciliations of accounting records with university reports and financial statements and prepares recurring financial/budget reports for internal purposes
MARGINAL DUTIES
- Performs all other duties as assigned
- Performs tasks related to specific departments/colleges
- May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs
SUPERVISORY RESPONSIBILITIES
Direct Reports:
- Supervises full-time and/or part-time employees
Delegation of Work:
- Regularly assign work to subordinate(s)
Supervision Given:
- Makes final decisions on evaluating employee performance, hiring new employees, and disciplinary actions
- Makes final decision on scheduling employee work hours
- Makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge:
- Knowledge of all relevant university policies and procedures and of the related trends, issues, and accepted practices
Skills:
- Strong analytical and problem-solving skills
- Excellent interpersonal and communication skills
- Good organizational and time management skills
Abilities:
- Ability to supervise staff
- Ability to multitask
- Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community
WORK LOCATION AND PHYSICAL DEMANDS
Primary Work Location:
- Works in an office environment
Physical Demands:
- Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements
- The position is physically comfortable
- The individual has discretion about sitting, walking, standing, etc
- The work environment involves minimal exposure to physical risks
EEO/AA
QualificationsRequired Education:
- Bachelor's degree
Required Experience:
- Minimum of three (3) years of related job experience
License/Certification:
- None required
PREFERRED QUALIFICATIONS
- None
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