Administrative Specialist II (Non Civil Service) Park and Recreation

Essential Functions

• Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

• Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.

• Prepares, interprets, and disseminates information concerning agency programs and procedures.

• Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.

• Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.

• Assists in the preparation of presentations for administrative hearings.

• Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.

• Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.

• Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials.

• Performs any and all other work as needed or assigned.

Experience

• 3 years experience in an administrative support role

• None

• High School Diploma, GED

Knowledge and Skills

• Knowledge of office practices and administrative procedures.

• Knowledge of customer service techniques to resolve problems and issues.

• Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies.

• Ability to coordinate, lead and train others.

• Ability to interpret rules, regulations, policies, and procedures.

• Communicating effectively verbally and in writing.

• Establishing and maintaining strong working relationships.