Property Administrator

Job title: Property Administrator

Hours:Monday – Friday 8a-5p, may change depending on property needs.

Pay Range:$52k-$55k

Job Description:

The Property Administrator position provides first-class property management services and

assists the Property Management team with day-to-day responsibilities, including Accounts

Receivable and Payable and Office Administration.

Responsibilities:

• Process accounts payable weekly for the APM/Property Manager to review and approve.

• Review statements with the Tenant and discuss what is owed.

• Create statements for misc. charges itemizing amounts due.

• Contact vendor to request any missing invoices, packing slips, request W-9 to set up

vendor.

• Correct/update billable work orders as needed to create tenant misc. bill backs.

• Review Budget to code invoices accurately and confirm the coding of invoices received

from the Engineering Dept.

• Review Engineering Billable Work Orders for accuracy.

• Contact tenant for short rental payments, including EOE/rent increase change or

miscellaneous. billbacks.

• Create and manage File Notice to Owners

• Maintain Encumbrances Report to date.

• Assist with Lease Abstracts

• Review cash receipts to submit to APM for approval.

• Maintain Tenant Accounting Contact Information.

• Maintain the tenant's certificate of insurance along with contact information.

• Greet guests and visitors to the management office in a professional, mature, courteous,

gracious, and efficient manner.

• Assure prompt response by other team members through dispatch, telephone

messaging, and/or further direct contact.

• Acknowledge the role as management office “ambassador”; this company's image is reflected

through proper telephone and reception procedures.

• Use independent judgment to enforce compliance with insurance requirements among

tenants, contractors, vendors, and suppliers.

• Document incidents of potential liability to property and equipment.

• Handle calls for regular maintenance of the property, ensuring the safety and security of

the premises.

• Negotiate maintenance services with contractors.

• Monitor activities of team members and stay abreast of schedules and appointments.

• Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail;

maintain confidentiality of items marked as such.

• Monitor supplies and order when necessary.

• Aid in proofreading and editing documents.

• Coordinate timely repair and maintenance of office equipment.

• Adjust to changing situations, working effectively under pressure.

Requirements:

• High School Diploma required; bachelor’s degree is preferred.

• Experience supporting a Commercial Property Management Team

• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance,

tenant interaction, construction management, Angus, and AP/AR.

• Resourceful at identifying and working around obstacles and finding solutions.

• Project Management experience desired.

• Demonstrated commitment to customer service.

• Self-starter with independent work skills that can function effectively within a team

environment.

• Excellent time management and organizational skills with a proven ability to meet

deadlines.

• Ability to work collaboratively within a diverse team of assertive personalities.

BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.