Administrative Assistant POST NUMBER: 471829
Our client is seeking an entry-level administrative support role responsible for handling routine, repeatable clerical and mailroom functions that support daily office operations
Responsibilities
- Process all inbound and outbound mail, including retrieving daily mail, date stamping, opening, scanning, logging, and timely delivery via USPS and FedEx.
- Scan, index, and electronically file correspondence and documents received from clients, taxing authorities, and purchasers to ensure accurate recordkeeping.
- Log correspondence, revenue, and royalty payments in accordance with established procedures.
- Maintain hard copy files, perform document shredding as directed, and support large-scale scanning projects, including materials received from offsite storage.
- Process and forward ad valorem tax notices and bills for closed accounts to clients or designated responsible parties.
- Greet visitors, maintain visitor logs, and provide basic front desk and clerical support.
- Support general office operations, including breakroom upkeep and other routine administrative or clerical duties as assigned.
Qualifications
- High school diploma or equivalent.
- Up to one (1) year of related clerical, administrative, mailroom, or office support experience.
- Ability to perform repetitive, routine tasks with accuracy and consistency.
- Basic computer skills, including scanning, emailing, and working within shared file systems.
- Strong attention to detail and organizational skills.
- Ability to follow established procedures and instructions with limited supervision.
- Dependable, punctual, and able to manage daily responsibilities consistently.
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