Administrative Assistant: III
Job summary
The administrative assistant provides essential support to ensure the efficient operation of the office and supports managers and employees through a variety of tasks related to organization and communication.
They are often the first point of contact for clients and visitors, representing the company with professionalism and courtesy.
Management, Support and Data Entry
Inputting and updating data
Verification and correction of data Managing incoming and outgoing mail and deliveries.
Organizing and maintaining data.
Ensuring data security and confidentiality.
Coordinating office procedures and ensuring their efficient execution.
Cross-checking entered data against source documents to identify and correct any errors or discrepancies.
Entering data from various sources into designated systems (SAP/ S4 Hana), ensuring accuracy and completeness.
Organizing and managing both digital and physical files, ensuring easy access and retrieval.
Assisting with the creation of reports and summaries from the entered data.
Updating and maintaining existing data within databases and records.
Scheduling & Coordination
Scheduling appointments and maintaining calendars for managers and employees.
Coordinating meetings, conferences, and events.
Making travel arrangements and managing expense reports.
Booking conference calls, rooms, and other necessary resources.
Communication & Documentation
Drafting and distributing email, correspondence, memos, letters, and forms.
Preparing and editing reports and presentations.
Taking accurate meeting minutes.
Maintaining and updating databases and contact lists.
Handling sensitive information in a confidential manner. Other Duties
Assisting with employee record keeping.
Aiding other departments with basic accounting tasks if needed.
Assisting with special projects and conducting research as requested.
Contributing to team effort by accomplishing related results as needed. Required skills and qualifications
High school diploma or equivalent.
Proven administrative or assistant experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency with SAP/ S4 Hana.
Excellent written and verbal communication skills.
Recommended Jobs
Crew Member
Description Ike's is looking to hire Crew Members at our popular location! Ike’s Love & Sandwiches is a pioneer in the sandwich world, transcending the sandwich genre since 2007. Crew Member …
Speech Language Pathologist (SLP) - Onsite - 26/27 School Year
Overview Join our team as an Onsite School Speech Language Pathologist in Katy, TX for the 26/27 school year ! Are you a dedicated Speech-Language Pathologist seeking a rewarding opportuni…
Electrical Technician I - Battery
Join a dedicated team in Abilene, TX as a Critical Systems Technician I - Battery, where you will play a key role in supporting the reliability and performance of critical power systems. This entry-l…
Caregiver
Job Description Job Description My name is Kayla, and as a professional caregiver with a background in geriatric critical care, I’m passionate about connecting dedicated individuals with meaningf…
Senior Veterinarian (DVM) – Austin
Up to $150,000 Base Salary + 20% Production Bonus + Leadership/Manager Stipend A well-established, full-service small animal hospital in Austin, Texas is seeking an experienced Senior Veterinarian…
NP, Nurse Practitioner/ PA, Physician Assistant - Urgent Care
Description Job Summary We are seeking an experienced Nurse Practitioner or Physician Assistant to join our busy Urgent Care team in New Braunfels, TX . The ideal candidate will have prior …
Director of Sales
Salary: $115k-$140k base salary + uncapped commission (Year 1 OTE $200k) and full benefits package Job Summary: Our client is seeking a Director of Sales to drive net-new business growth wi…
Attorney - Landlord Tenant (HOUSTON)
Job ID#: 38640 Our client, a growing Texas-based law firm, is seeking a motivated and detail-oriented Landlord-Tenant Litigation Attorney to join our Houston office located in the Galleria area. T…
Automation Technical Professional - DCS
JOB DESCRIPTION Remarkable people, trusted by clients to design and advance the world. Wood is currently recruiting for a Senior Automation Technical Professional with a strong background …
Guyana - Georgetown: Chemical Scientist - Baroid
We are looking for the right people — people who want to innovate, achieve, grow and lead. We attract and retain the best talent by investing in our employees and empowering them to develop themselve…