Human Resource Analyst

SALARY: $25.58 - $37.64, Hourly (DOE&Q) NON-EXEMPT
OPENING DATE: 05/14/2026
CLOSING DATE: 05/20/2026

JOB SUMMARY

To perform professional personnel work in a variety of program areas including selection, classification, salary administration and affirmative action; to prepare forms and reports; and research various information for Federal, State, and local compliance including compensation, wages, and employee’s status, and to provide highly responsible assistance to the Human Resources Department.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Director and Assistant Director of Human Resources.

Exercises technical and functional supervision over technical and clerical staff.

EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES – Essential and other important duties and responsibilities may include, but are not limited to, the following:

Essential Duties and Responsibilities :

Prepare and process various Federal, State, and local forms and reports including hirings, terminations, transfers, promotions, and unemployment.

Administer selection programs; score examinations, make applicant referrals to hiring authorities.

Conduct position classification studies; prepare and revise class specifications; prepare study and implementation reports; present results to the Director of Human Resources and other pertinent staff.

Conduct salary and fringe benefit surveys, analyze data, recommend adjustments and internal relationships, complete salary and benefit surveys for outside agencies when requested.

Compose, prepare, review, and type a variety of memorandums, correspondence, reports, recruitment announcements, public notices and other documents related to human resource activities; complete various forms; prepare and distribute reports for review and use; manage confidential information as appropriate; mail or fax materials, as necessary.

Answer questions and provide information to applicants regarding non-qualifying applications for positions.

Receive, process and forward employee medical bills in a timely manner.

Photograph employees and prepare identification cards for city employees as requested.

Maintain a variety of files and filing systems including job postings and applicant bidder referrals; maintain and update various records; purge files as requested.

Enter and update a variety of information on a computer system including claims, lawsuits, promotions, new employees, increases, transfers, terminations, and employment applications.

Other Important Responsibilities and Duties:

Process injury reports, disability claims and assist employees with related claims.

Prepare and process liability insurance claims and records.

Prepare recruitment notices and advertise, as directed, by newspaper, magazines, and special job bulletins.

Enroll all new employees in retirement, insurance, and other benefit programs, as appropriate; explain fringe benefit programs; assist in new employee orientations.

Provide general clerical support to assist designated department staff in the completion of their duties and responsibilities.

Perform related duties as assigned.

QUALIFICATIONS

Knowledge of:

Basic operational procedures of camera equipment.

Proper public contact and telephone etiquette.
Monitor city compliance with Affirmative Action goals and objectives.

Prepare reports and analyses on various personnel related issues including employee turnover, absenteeism, staffing levels, and hiring patterns and trends.

Prepare and distribute routine reports and memorandums.

Regular attendance is an essential job requirement.

Answer questions and provide information to the public including sensitive personnel information and policies; answer a variety of complex questions from various departments and divisions.

Modern office methods, procedures and equipment including computers and associated equipment.

General Human Resource policies and procedures.

Business letter writing and report preparation.

Principles and procedures of record keeping.

Other Important Responsibilities and Duties:
Provide staff support to assist designated department staff in the completion of their duties and responsibilities; provide training and direction to subordinate staff as needed.
Prepare and process various insurance reports for verification and payment including medical, dental, life, disability, and health insurance.
Receive and execute retiring and terminated employee forms; update probationary employees to regular status as requested; prepare and process supplemental benefit information for deceased and retired employees.
Maintain a variety of files and filing systems; maintain and update various records including retirees’ insurance and school crossing guard rosters and payment slips.
Prepare report and bid specifications or service award presentations.
Submit authorized automatic salary deductions to Finance and Accounting.
Assist with and participate in new employee orientation programs.
Compile data for payroll and absentee calendars; prepare biweekly and semimonthly payrolls and final time sheets; update wage schedules; prepare voucher payments for automatic salary deductions.
Accrue and maintain sick and vacation leave; prepare reports and update employee records for pay in lieu of vacation time.
Plan and coordinate recruitment programs; prepare job bulletins and recruitment information; determine and place advertising in appropriate media and review and evaluate applications; coordinate physical examinations involved with hiring and disability purposes.
Participate in special projects as assigned.
Perform related duties as assigned.

Knowledge of:

Principles, methods, and procedures utilized in selection, classification, and salary administration.

Fundamental principles and practices of public personnel administration.

Principles of organization and management.

Procedures and techniques for the preparation and presentation of reports.

Proper public contact and etiquette.

English usage, spelling, grammar, and punctuation.

Basic statistical theory.

Pertinent Federal, State, and local laws, codes, and regulations.

Operate standard office machines including calculators, typewriters, and computers.

Post data and make decisions in procedural matters without immediate supervision.

Type at a speed necessary for adequate job performance.

Prepare and maintain accurate and complete record and reports.

Discreetly manage confidential information.

Ability to:

Perform complex profession personnel work with minimum supervision.

Interpret the city personnel programs and policies for employees and the general public.

Conduct and coordinate a variety of surveys and studies involving organizational structure and compensation.

Communicate effectively, both orally and in writing.

Collect, compile, and analyze information and data.

Prepare and present a variety of reports.

Maintain effective audio-visual discrimination and perception needed for:

1. making observations
2. reading and writing
3. operating assigned equipment
4. communicating with others.

Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:

1. standing or sitting for extended periods of time
2. operating assigned equipment.

Maintain mental capacity, which allows the capability of:

1. making sound decisions
2. demonstrating intellectual capabilities.

Communicate effectively, both orally and in writing.

Establish and maintain cooperative-working relationships with those contacted in the course of work.

Experience and Training Guidelines:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five (5) years of increasingly responsible clerical experience including.
three (3) years of Human Resources related work.

Training:

Equivalent to a bachelor’s degree from an accredited college or university with major study in personnel administration or public administration supplemented by specializing courses in Human Resources Management or public administration.

Human Resource Analyst – Human Resources, Posting #24-064
New Posting #25-007

CITY OF PORT ARTHUR
Attn: Hiring Manager
P.O. Box 1089
Port Arthur, Texas 77641-1089
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer