HR Coordinator
Recruiting & Talent Acquisition Support (40%)
- Manage interview scheduling, candidate communication, and coordination across multiple stakeholders.
- Post and update job descriptions in JazzHR and ensure applicant pipelines are organized and current.
- Support resume review, screening processes, and candidate follow-ups.
- Assist with coordination of development program recruiting, campus outreach, and career fair logistics.
- Prepare interview packets, scorecards, and materials for structured interviews.
- Support firmwide and departmental learning initiatives including workshops, manager trainings, and lunch-and-learns.
- Track employee certifications, exam incentives, and continuing education requirements.
- Help maintain and organize internal learning materials, SOPs, and resource libraries.
- Partner on initiatives that strengthen culture, communication, and employee connection.
- Assist with event planning including staff meetings, celebrations, volunteer events, and onboarding socials.
- Support employee pulse surveys, engagement themes, core values integration, and recognition programs.
- Help track rotation assignments, goals, performance feedback, and program milestones.
- Maintain documentation, materials, and communications for the WJA Wealth Management Development Program.
- Assist with coordination between rotation managers, mentors, and program participants.
- Maintain organized digital files, employee records, and compliance documentation.
- Assist with onboarding and offboarding tasks and prepare new hire materials.
- Provide administrative and logistical support for ongoing People and Development projects.
- 1 to 3 years of experience in HR, recruiting, office coordination, or a related field. Internship experience welcomed.
- Proactive, detail-oriented mindset with strong organizational and time-management skills.
- Confident, professional communication skills and comfort interacting across all levels of the firm.
- Ability to manage multiple priorities in a fast-paced environment.
- Familiarity with ATS or HRIS systems such as JazzHR or Paycor is a plus.
- Bachelor’s degree preferred but not required.
- Interviews are coordinated seamlessly and hiring managers feel supported.
- Candidates experience timely, thoughtful communication and a strong first impression of WJA.
- The Culture & Talent Development Manager is able to focus on strategic initiatives because day-to-day logistics are handled reliably.
- Rotation program processes remain organized and on track.
- Employees feel supported through smooth onboarding, engaging events, and consistent follow-through.
- Status: Full-time, permanent position
- Hours: Full-time, on-site; flexibility with tenure
- Start Date: ASAP
- Compensation: $55,000 - $65,000 base + 10% bonus
- Benefits: Eligible for full-time benefits package
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