Office Manager

8701 N. Mopac Expy, Suite 320
Austin, TX 78759

The office manager will be responsible for overseeing the day-to-day administrative operations of the local office. Facilitate and deliver a variety of administrative services. Assure that the office is functioning in a healthy, productive manner.

Targeting Salary Requirements: $24 - $28

Job Duties:

· Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)

· Disperse information and updates to local staff at monthly town hall meetings

· Manage local administrative staff's activities, performance, and training that is not managed through a division. Coordinate candidate interview visits on behalf of PMs and HR

· Oversee the accommodations for office visitors (employees, clients, vendors, etc.)

· Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office

· Solicit, select, and manage office vendors and suppliers

· Prepare reports, invoices, letters, financial statements, and other documents, as needed

· Work with local leadership to help coordinate internal meetings and meetings with clients

· Responsible for event coordination within the office.

· Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)

· Assist PMs with RFPs and project submittals, as needed

· Engage Corporate Service leadership for support in meeting office objectives

· Facilitate IT services for the office (liaison to the IT infrastructure team)

· Handle confidential and non-routine information as needed

· Ensure the office is represented within Westwood’s Safety and Health & Wellness groups

· Manage the office Giving Back budget and activities

· Monitor office space and seating status

· Other duties as assigned

Qualifications:

· Two-year degree and 5+ years of experience preferred.

· Proficient with Microsoft Office Suite, ERP systems, and company intranet

· Effective written and verbal communication is necessary.

· Ability to utilize critical thinking and judgment to resolve problems and issues independently.

· Ability to multitask, work under pressure, and meet deadlines.