Invoice Reconciliation Specialist

Job ID#: 36270

Invoice Reconciliation Specialist (Invoice Three-Way Match)

Location: Seguin, Texas (On-Site)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Duration: 6-Month Contract (Potential for Extension or Conversion)
Pay Range: $23–$27 per hour
Target Start Date: March 2026

About the Role

We are seeking a detail-oriented and analytical professional to support a newly formed Post-Order Management team focused on strengthening and standardizing the invoice three-way matching process across multiple U.S. locations.

This role sits within Procurement/Supply Chain and focuses specifically on the PO-to-invoice transaction lifecycle, ensuring purchase orders, receiving documentation, and invoices align before moving to payment processing.

You will play a critical role in helping build and refine a scalable process that will be rolled out to 10 locations initially, with a long-term goal of supporting all company sites by the start of the next fiscal year (September 1).

Team & Environment

• This is a newly established team being built from the ground up.

• The team will consist of approximately six members, including system, subject matter, and AP partners.

• You will work closely with Procurement, Receiving, and AP (Dallas corporate office), but will not handle payment runs, journal entries, or traditional AP processing.

• High-volume environment (100+ PO-to-invoice transactions daily, increasing with rollout).

This role requires collaboration, strong communication skills, and comfort working in a dynamic, evolving environment where processes are actively being refined.

Key Responsibilities

• Perform high-volume three-way matching (PO, receipt, invoice) to ensure accuracy and compliance.

• Investigate and resolve invoice discrepancies by collaborating with Procurement, Receiving, and AP teams.

• Identify root causes of blocked or mismatched invoices and recommend process improvements.

• Analyze transaction data to identify patterns and systemic inefficiencies.

• Utilize Coupa (training provided) to manage post-order workflows.

• Apply intermediate Excel skills (pivot tables, VLOOKUPs, data analysis) to reconcile and analyze invoice data.

• Support rollout of standardized processes across multiple locations.

• Communicate findings clearly and professionally with internal stakeholders.

• Contribute to continuous improvement initiatives and operational efficiencies.

Qualifications

• Experience in Accounts Payable, Procurement, or Supply Chain operations.

• General understanding of the PO-to-invoice transaction lifecycle preferred.

• Experience with invoice reconciliation or three-way matching.

• Intermediate Excel skills required (pivot tables, VLOOKUPs, data analysis).

• Experience with Coupa is a plus but not required (training provided in first 30 days).

• Strong problem-solving, analytical, and investigative mindset.

• Ability to identify patterns and make sound, timely decisions.

• Professional communication and collaboration skills.

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