Department Coordinator II

: Why Team Garland? At the City of Garland, we believe that a career in public service is not just a job; it's a calling. It's an opportunity to serve others, make a lasting impact, and be part of meaningful projects that shape every aspect of city life. Team Garland is dedicated to building the stage where the residents of Garland can each live their best life! Whether you're a seasoned professional or just starting your career, we offer professional growth opportunities and a supportive work environment that helps you reach your full potential. As a member of Team Garland, your skills and ideas are valued; we offer competitive salaries, comprehensive benefits*, wellness programs, and a healthy work-life balance. If you are ready for a career that makes a difference, apply today!

• Benefits offered are subject to change and differ based on employment type

Summary Responsible for daily coordination of: multifunctional business and administrative departmental support, administrative functions and responsibilities as established through departmental needs. Also responsible, for providing on-the-job training to all levels of support staff as needed. Salary: Depending on qualifications and experience Essential Duties and Responsibilities

• Coordinate and perform multifunctional business and administrative functions for assigned department.
• Respond to internal/external inquiries through answering telephone calls, e-mails or face-to-face communication.
• Reconcile and review accounts, P-cards, expense reports, etc. and compose summaries for management staff.
• Maintain interaction with vendors and City employees regarding various issues.
• Perform data entry, reconciliation of cash collection, and verification of payment/invoice authorizations.
• Analyze department accounting and budget records. Enter data for budget process.
• Implement plans and schedules to determine departmental objectives needing emphasis.
• Provide on-the-job training to lower level staff.
• Review and process purchase requisitions, purchase orders, and invoices.
• Provide support with travel arrangements, P-card reporting, and expense report preparation for management.
• Utilize LINKO pretreatment software to keep track of industrial users documentation, due dates for Notices of Violation, chain of custody records, and response letters to Garland and the TCEQ.
• Coordinate the Rowlett and Duck Creek plant security, utilizing Continuum software.

Minimum Qualifications

• High School Diploma or General Equivalency Diploma (G.E.D.)
• 4 years related experience

Or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job. Preferred Qualifications Education/ Experience:

• Associate's degree in Accounting, Business, Finance or related field
• 4-6 years of experience in bookkeeping, accounting, finance, customer service and/or administrative support

Knowledge, Skills & Abilities:

• Intermediate knowledge of business practices and procedures
• Excellent skills in PC and systems applications
• Excellent customer service and telephone etiquette skills
• Excellent organizational skills
• Excellent oral and written communications skills
• Ability to multitask and meet set deadlines
• Ability to adapt to various working environments
• Ability to work independently and/or in a team environment

Licenses and Certifications Valid Class C Texas driver's license Physical Requirements / Work Environment The incumbent works in a typical office environment; relatively free from unpleasant environmental conditions or hazards. About Us Team Garland consists of over 2,200 employees, spanning 700+ different roles! Garland is committed to diversity and inclusion and creating pathways to employment for all. We have an organizational culture of appreciation, development, and growth. Many of our employees choose Garland for lifelong careers. We are guided by the City's Mission, Vision, and Value Statements and a commitment to public service. Team Garland makes a difference in the Garland community every day. Vision Garland's vision is to be a progressive city working together to nurture and grow the economic, social, environmental, and cultural well-being of our community. Mission We are committed to preserve public trust, deliver quality services, promote economic growth, protect our community and enhance the quality of life for the good of our city and our future.