Marketing Administrative Assistant

We are now hiring for a Marketing Administrative Assistant for a Manufacturing company in San Marcos, TX. Please submit your resume to this posting and call our office at 830-629-2525 for more information.

Pay: $21/hr

Schedule: Full-time 40-hour hybrid position. Tuesday, Wednesday & Thursday in office as needed.

Administrative Support Responsibilities – Marketing and Communications:

• Provide high-level administrative and operational support to the Marketing & Communications Department under the direction of the Communications, Manager.
• Manage sophisticated correspondence, scheduling, and coordination for marketing and communications team, ensuring effective prioritization and follow-up.
• Track marketing-related expenses and prepare accurate expense reports using Concur.
• Manage the marketing office and oversee the organization and inventory of the marketing warehouse, including storage, distribution, and replenishment of marketing materials and promotional items.
• Review, proof, and coordinate marketing literature and materials to ensure brand consistency, accuracy, and alignment with corporate messaging prior to distribution.
• Plan, organize, and support marketing-led events, employee engagement activities, and company functions in collaboration with Communications and local leadership.
• Administer, organize, and maintain marketing, quality assurance, and training documentation to ensure accuracy, accessibility, and compliance.
• Perform additional administrative and marketing support duties as assigned to support departmental objectives and business initiatives.
• Source, manage, maintain and train departments and individuals on ordering platform for promotional and print items.

Office Management Responsibilities:

• Manage day-to-day office operations coordinating effectively with Marketing, Communications, IT, and other departments locally and globally.
• Serve as a welcoming and professional first point of contact by handling incoming calls and inquiries with discretion, courtesy, and professionalism.
• Support office logistics related to marketing activities, meetings, and events, ensuring smooth execution and minimal disruption.
• Provide backup support for administrative and operational tasks across the Marketing and Communications teams as needed to maintain continuity and efficiency.
• Will need the ability to travel to the Austin location as needed.

Qualifications & Experience:

• Minimum of High School Diploma, Bachelors' Degree preferred.
• 6 to 8 years' experience as an administrative assistant.
• 2+ years of office experience
• Excellent communication skills including presentation, persuasion, and negotiation skills.
• Must be able to communicate effectively and remain calm and courteous under pressure.
• Demonstrated ability managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.
• Proficiency of all Microsoft applications including: Microsoft Word, Excel. PowerPoint, Teams, etc. at an intermediate to advanced level, as well as ability to quickly master other internal systems.
• Must be able to work onsite (3 days/week).