Corporate Paralegal- Contracts/Corporate Governance

Please be advised, if you are viewing this position on Indeed, that the salary rate/range set forth herein was provided by Indeed. Concentra's market specific rate/range will be provided during the interview process.

The Corporate Paralegal will be responsible for proactively assisting with a variety of activities and functions, including corporate governance, entity management, equity program administration, compliance and diligence support, and other special projects. This position will involve both independent responsibilities and close coordination with members of the Legal Department and colleagues in affiliated corporate departments.

Benefits

• 401(k) Retirement Plan with Employer Match
• Medical, Vision, Prescription, Telehealth, & Dental Plans
• Life & Disability Insurance
• Paid Time Off & Extended Illness Days Offered
• Colleague Referral Bonus Program
• Tuition Reimbursement
• Commuter Benefits
• Dependent Care Spending Account
• Employee Discounts

This job requires access to confidential and critical information, requiring ongoing discretion and secure information management.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Concentra is an Equal Opportunity Employer, including disability/veterans

Responsibilities

Corporate Governance:
• Support board and committee meetings, including preparing meeting materials and agendas, resolutions, written consents, exhibits and related materials.
• Maintain accurate corporate records, including articles of incorporation, bylaws, and board and committee meeting materials, minutes, and resolutions.

Entity Management:
• For 50+ entities in 44 states, set up, maintain and manage the corporate obligations to ensure all entities are in good standing and comply with all necessary formalities.

Equity Program Management:
• Serve as a key administrator for our equity program, utilizing OptionTrax to manage equity grants, vesting schedules, and other participant records.
• Collaborate with cross-functional teams to ensure accurate documentation, approval, record-keeping, and financial reporting of equity grants and transactions.
• Assist in the review and maintenance of equity-related agreements and documentation, ensuring compliance with legal and regulatory standards.
• Assist in the communication of equity program details and updates to employees, including equity grant notifications and equity plan education.

SEC Filings:
Assist in the preparation, coordination and filing of periodic and current reports (Forms 10- K, 10-Q, 8-K) and proxy statements.

Assist in ensuring accuracy, completeness, and compliance with SEC rules and internal timelines.

Coordinate with internal teams and outside counsel as needed.

Prepare and file Section 16 reports (Forms 3, 4, 5).

Support the planning and execution of the Annual Meeting of Stockholders.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Education Level: Associate Degree
Major: Paralegal Studies or a similar field of study

Degree must be from an accredited college or university.

Education Details:
• Associate's degree from an accredited college or university or equivalent education and experience will be considered
• In lieu of higher education, the ratio is 1:1 meaning one year of college equals one year of work experience and vice versa
• Bachelor's degree preferred

Certifications and/or Licenses:
• CLA Certification is preferred

Experience in lieu of required education is acceptable: Yes
Continuing education is required to maintain license and to perform job: No

Customarily has at least the following experience:
2 years

• At least two (2) years of applicable experience as a paralegal in corporate, securities and/or M&A practice areas, with experience at a well-regarded law firm or established in-house legal department.
• Demonstrated knowledge of governance requirements, organizational documents, and corporate entity structures.
• Experience and familiarity with equity program administration, preferably using OptionTrax.
• Excellent written and verbal communication skills, with the ability to communicate complex concepts effectively.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office suite and ability to analyze, summarize and synthesize data and create reports, preferably using Microsoft Excel.
• Public company experience and experience using CT Advantage and/or Global Entity Management System (GEMS) preferred but not required.

Job-Related Skills/Competencies
• Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility
• Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions
• Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism
• The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies