Administrative Assistant
- Oversee administrative procedures and processes for executive management.
- Prepare, review and answer correspondence.
- Organize and maintain file system, file correspondence and other records.
- Greet scheduled visitors and escort to appropriate area or person.
- Answer and screen manager's telephone calls.
- Coordinate and arrange meetings, order lunches, prepare agendas, reserve and prepare facilities, scribe if
- necessary.
- Arrange extensive travel arrangements; coordinating airline and auto rental reservations, and hotel accommodations.
- Schedules meetings and appointments and maintains calendar of events, keeping itinerary of commitments updated.
- Prepares, reviews and answer correspondence.
- Prepare presentation materials for internal and external meetings.
- Sets up meetings, video conferences, and conference calls on and off site as needed..
- Types and composes letters, memos, reports and presentation material using appropriate software.
- Uses extensive knowledge of the executives schedules, priorities and business practices to proactively respond to daily issues and requests as authorized.
- Manage projects when needed
- Make copies of correspondence or other printed materials.
- Order and maintain supplies and arrange for equipment maintenance.
- Act as a change role model continuously striving to improve.
- Perform other work-related tasks as assigned.
- Comply with all NOV Company and HSE policies and procedures.
- Manages a variety of projects to help ensure successful and timely completion.
- High School Diploma or GED, AA degree desired but not required.
- 4 - 7 years general administrative support assistant experience required; administrative/secretarial/facilities coordination experience supporting executive personnel preferably demonstrated support at the Sr. Vice President of Operations level.
- High School diploma or equivalent, associates preferred.
- Proficient knowledge with computer software to include, but not limited to: Microsoft Outlook, Microsoft PowerPoint, Excel, and Word.
- Strong commend of the English language.
- Strong problem-solving skills to identify and resolve problems in a timely manner.
- Must demonstrate a proven ability to coordinate, direct and maintain highly confidential work and materials.
- Excellent organizational and planning skills in order to prioritize and plan work activities efficiently.
- Must be able to take and follow written and oral instructions.
- Proven abilities in managing a number of tasks simultaneously
- Organized and analytical, able to eliminate implementation obstacles through creative and adaptive approaches.
- A resilient and persuasive change agent with high integrity and confidentiality
- Excellent interpersonal communications skills
- Dynamic energetic and proactive with an open authentic and to the point personality
- The highest standards in terms of ambition, flexibility performance and ethics
- Excellent written and oral communication skills. Proven demonstration of effective and efficient interfacing with all levels of employees, particularly at the executive level.
- Must demonstrate a proven ability to coordinate, direct and maintain highly confidential work and materials.
- Flexible and willing to work additional hours in order to complete special projects.
- Onsite role
- 401(k) Retirement Plan - NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
- Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.
- FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
- FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
- FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
- All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
- All regular full-time employees receive up to 11 paid holidays per year.
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