Tender Coordinator
- Ensures all tender submission requirements are captured.
- Prepares and ensures that all requirements are completed by the agreed deadlines.
- Adheres to deadlines and follows up with tender stakeholders in order to meet them, including timely escalation to the Tender Lead when necessary.
- Ensures that submission content is coherent (in terms of grammar, structure of ITT and references), and is fit for purpose.
- At all times, fully complies and follows Commercial Center tender requirements including Tender Delivery Checklist and processes pertaining to Pre-Qualification, Tender and Clarifications submission using XaitPorter templates.
- Maximize the use of, and contribution to, tender library content in the tender preparation process.
- Plans submission protocol in coordination with the GeoUnit for e-commerce submissions (Ariba, etc.) and remote printing when required.
- Assists in all proposal close-out procedures including submission archiving.
- Ensures C4C sales stage is updated to reflect status of the bid.
- Active participation in continuous improvement of tender process to deliver optimum efficiency.
- Shares best practices, participates in Quality Improvement task force, completes required training.
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