Employee Services Assistant

: Description:

Enchanted Rock

Enchanted Rock is a leader and innovator in distributed energy. Enchanted Rock has responded to long-term trends in electricity by becoming the first smart-grid supplier to US energy consumers. The company installs, operates, and integrates its highly flexible, low-cost, quick-response distributed generation to increase reliability and stability, reduce costs, and decrease carbon footprint.

Position Overview

As an Employee Services Assistant, you will be responsible for ensuring the smooth functioning of the office by assisting with various administrative, clerical and operational tasks. You will contribute to creating a safe, clean, and organized environment for employees, clients, and visitors. The ideal candidate will be an outgoing team player, an excellent communicator, demonstrate a positive, welcoming attitude, and be able to multitask and manage various responsibilities. This position will support all Enchanted Rock Employee Services and report directly to the Facilities Operations Lead.

Roles and Responsibilities:

• Greet visitors, make sure they sign in, and go through a safety orientation.
• Responsible for performing the opening and closing protocols.
• Maintain a clean and organized main reception area.
• Re-stock kitchen supplies, maintain a clean working office environment, and assist with break-room cleanliness and organization.
• Assist employees as needed, and address facility-related requests.
• Monitors and replenishes office supplies, kitchen supplies, and office consumables.
• Keep track of spending for all facility consumables.
• Provide administrative support to the executive team, including scheduling meetings, creating expense reports, preparing documentation, routing documents for signatures, mailing or faxing documents, and keeping offices tidy.
• Keep track of company accounts and processes for shipping, and employee requests. etc.
• Accept packages, mail and coordinate they are received to the purchaser, and drop off packages as needed.
• Support safety protocols by identifying and addressing potential hazards, ensuring emergency exits are clear, and participating in safety drills.
• Assist in setting up and arranging furniture, equipment, and materials for meetings, events, or workspace changes.
• Maintain records of office and kitchen supplies, purchasing, maintenance activities, inspections, and inventory levels.
• Ensure compliance with health, safety, and environmental regulations applicable.
• Works together with Safety and IT to ensure employees' seating arrangements in the office are presentable.
• Support travel as needed.
• Maintains relationships with landlords.
• Support employee events as needed.
• Participates in special projects as directed.
• May require occasional overtime or weekend work to address facility emergencies or special events.
• Other responsibilities may be added.

Requirements:

What you'll need:

• High School Diploma or GED
• 2+ years of administrative support experience.
• Able to lift objects up to 30 pounds.
• Have a reliable form of transportation.
• Ability to work in a team environment and coordinate with other areas to achieve goals and objectives with minimum direct supervision.
• Verbal and written communication skills to interact clearly with customers, vendors, and other employees.
• Strong computer skills and proficiency with Smartsheet, MS Office (Teams, Outlook, Word, Excel & Sharepoint)
• Ability to handle highly sensitive information in a confidential manner.
• Demonstrate strong organizational skills and attention to detail.
• Ability to prioritize and work well in an environment with competing demands.
• Strong customer service skills, self-starter, highly motivated, and flexible as priorities change.

Your Rewards!

• Competitive pay reflective of skill and experience level.
• Company-Paid Life Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Wellness Programs and Incentives
• 401(k) Retirement Plan & Company Match
• Paid Time Off - Sick & Vacation Time
• Paid Holidays
• Eligible for overtime

Do you have what it takes to join the Enchanted Rock team? Send us your resume today. Be yourself and keep it useful, funny, and cool!

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Enchanted Rock is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

At Enchanted Rock, we embrace diversity, including all the unique characteristics that make us human: race, age, sexual orientation, gender identity, religion, disability, and education — to name a few. We understand and recognize that diverse backgrounds and perspectives strengthen our teams and our business. The foundation of our diversity efforts is closely tied to our core values specifically our value of “The Team” which includes “Mutual Respect, Openness, and Honesty.”