Architectural Project Administrative Specialist

Architectural Project Administrative Specialist Location San Antonio, TX : LPA is seeking a passionate Architectural Project Administrative Specialist to join our integrated team of architects, engineers, interior designers, landscape architects, and master planners. Our San Antonio studio is continuing to grow, and you'll have the opportunity to be an integral part of our development. You will work hand in hand with clients, contractors, and colleagues across disciplines in a variety of project types including K-12 education, higher education, civic, workplace, and mixed use. You will be supporting and guiding teams and clients in all project phases including administrative tasks during project design, the processing of projects through plan review and permitting with the appropriate Authorities Having Jurisdiction (AHJ), and construction contract administrative tasks throughout the construction and closeout phases of a project. We walk the talk in changing lives by design. Our sustainability commitment is real we are the only large firm in the nation to comply with the 2030 Challenge for the past two years running. Our award-winning projects aim to have a positive and enduring environmental, economic, and social impact. We're committed to diversity, wellness, and work-life balance which is neatly summarized in our Just label. We offer competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans. As a studio we work hard, have fun, and strive for excellence. We are looking for teammates who have the same drive and hustle.

What you will do:

• You will help document and distribute meeting notes during project design phases
• You will log, track, and maintain schedules, progress reports, logs, and budget information for projects in design and construction
• You will help collect, review, and process plans and required paperwork to secure plan check approval and permits with the appropriate AHJs
• You will support the development of a proactive approach to obtain permit approvals effectively and efficiently through various agencies
• You will coordinate and communicate with clients, project teams, AHJs, and contractors to support all project approval processes

What we will do:

• We will provide mentorship from various teams
• We will provide the opportunity to work on exciting projects with a broad impact across our community with diverse, integrated teams
• We will provide in-house management and leadership training opportunities
• We will provide education opportunities including LPA+U and LPA Tech Talks
• We will provide study grants for exploration

Administrative Specialist Requirements:

• Bachelor's Degree from an accredited university (preferred)
• Valid Texas driver's license and TX registered vehicle
• 3+ years of administrative experience, preferably supporting projects in the AEC industry
• Proficiency with Microsoft Office Suite, specifically Word, Excel, and Teams
• Experience with Bluebeam
• Proactive, detail-oriented, with the ability to effectively manage multiple tasks
• Professional and effective written and verbal communication skills
• Passion for client-centers service
• Eagerness to learn and assume increased responsibilities
• Committed to building a long-term professional career

LPA is an integrated design firm with offices in California and Texas. We specialize in creating innovative, sustainable environments that work better, do more with less and improve people's lives. We provide a vibrant and rewarding work environment—one that values and fosters creativity, collaboration, critical thinking, community engagement and ongoing career development and growth. If you are hired at LPA, your base salary is based on factors such as geographic location, skills, education, experience and/or project complexity. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer. NOTICE TO RECRUITMENT AGENCIES AND RECRUITERS: Please note that LPA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed contract, LPA will not agree to pay any recruiter fee. In the situation an agency or recruiter submits a candidate or resume without a previously signed agreement and/or without LPA's request, LPA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of LPA.