Fleet & Logistics Manager

Description

The Fleet Manager also builds and manages Fencecrete’s external ecosystem of rental partners and third-party repair providers, ensuring capacity, responsiveness, and cost control across all operating markets.

This is a hands-on operator role, not a coordinator. Success is measured in uptime, cost per asset, utilization, and capital efficiency—not activity.

Core Responsibilities Fleet Maintenance, Parts & Asset Management

• Design and implement a formal preventive maintenance (PM) program for all fleet and equipment assets (trucks, trailers, forklifts, specialty equipment).
• Build and manage a centralized maintenance and parts program, including:

• Standardized PM kits by asset class
• Min/max inventory levels for critical wear parts
• Digital tracking of parts usage and failure patterns

• Reduce downtime caused by missing parts or reactive maintenance through proactive planning.
• Establish maintenance schedules, inspection standards, and service intervals by asset class.
• Own fleet uptime targets; proactively reduce breakdowns, emergency repairs, and jobsite disruptions.
• Maintain accurate, digital records for maintenance, inspections, warranties, parts usage, and compliance.
• Partner with Finance on repair vs. replace decisions using lifecycle cost analysis.

Equipment Purchasing, Redeployment & Disposition

• Own buy / hold / redeploy / sell decisions for vehicles and equipment.
• Develop capital discipline around equipment purchases, including ROI justification and timing.
• Coordinate equipment redeployment across locations to maximize utilization before new purchases.
• Manage the sale or disposal of underutilized or end-of-life assets to recover capital.
• Maintain an up-to-date asset register including location, utilization, maintenance history, book value, estimated market value, and replacement timeline.

Telematics & Fleet Optimization

• Own and optimize Fencecrete’s fleet telematics platform (GPS, engine data, idle time, driver behavior, fuel usage).
• Translate telematics data into actionable KPIs:
  • Vehicle and equipment utilization
  • Idle time reduction
  • Preventable maintenance events
  • Fuel efficiency
  • Safety and driving incidents

• Partner with Operations and Safety to improve driver behavior, routing efficiency, and compliance.
• Eliminate “data noise” and focus on metrics that materially change outcomes.

Rental, Repair & External Partner Network

• Build and manage strategic relationships with local equipment rental companies across all operating markets.
• Negotiate preferred pricing, availability guarantees, and response-time SLAs.
• Use rentals intentionally as a short-term capacity bridge—not a permanent substitute for owned assets.
• Develop and maintain a vetted network of third-party repair shops (diesel, hydraulic, welding, specialty equipment).
• Route work between in-house maintenance and third-party providers based on cost, speed, and asset criticality.
• Hold all partners accountable to turnaround time, quality, safety, and cost standards.

Vendor & Partner Management

• Own relationships with:
  • Maintenance vendors
  • Parts suppliers
  • Dealerships
  • Rental companies
  • Third-party repair shops
• Negotiate pricing, SLAs, and service standards.
• Eliminate single-point-of-failure vendors and informal, ad-hoc service dependencies.

Compliance, Safety & Risk

• Ensure fleet and equipment compliance with DOT, state, and insurance requirements.
• Partner with Safety and HR on driver qualifications, incident reviews, and corrective actions.
• Support insurance renewals with clean data, documented controls, and loss history.

Reporting & Continuous Improvement

• Build and maintain a fleet scorecard, including:
• Fleet availability %
• Maintenance cost per asset
• Parts spend by asset class
• Fuel cost per mile/hour
• Utilization by asset class
• Rental spend vs. owned asset ROI
• Capital deployed vs. capital recovered through asset sales
• Identify cost-reduction and uptime-improvement opportunities quarter over quarter.
• Support future system integrations (ERP, maintenance software, telematics → finance/ops reporting).

What Success Looks Like (12–18 Months)

• Preventive maintenance and parts management are standardized, documented, and consistently followed.
• Fleet downtime and emergency repairs are materially reduced.
• Equipment purchasing is disciplined, justified, and coordinated across locations.
• Underutilized assets are redeployed or sold—not parked.
• Rental and repair partners treat Fencecrete as a preferred customer.
• Fleet decisions are data-driven, repeatable, and no longer founder- or supervisor dependent.