Executive Assistant
- Coordinate board and committee meetings, including invitations, agenda creation, documentation preparation, and room or virtual setup.
- Take and prepare formal meeting minutes; ensure timely follow-up on decisions and action items.
- Maintain current records of board and committee rosters, schedules, charters, and governance documents.
- Facilitate the onboarding of new board and committee members and ensure access to orientation materials.
- Act as the central communication point between the board, management, and committees.
- Manage calendar and schedule for the General Manager/COO, including appointments, member meetings, vendor interactions, and board-related activities.
- Coordinate logistics for board events, leadership retreats, member forums, and annual meetings.
- Prepare reports, presentations, internal memos, and correspondence on behalf of leadership.
- Handle confidential and sensitive information with the highest level of discretion and professionalism.
- Support internal operations, cross-departmental coordination, and special projects.
- Provide support in member engagement activities, including event RSVPs, new member onboarding support, and general communications.
- Assist the Membership Director (if applicable) with database updates, dues communications, and member inquiries.
- Coordinate select member-focused committees such as Membership, Social, or House Committees.
- Staff & Membership birthdays celebration.
- Associate's or Bachelor’s degree preferred.
- 5+ years of experience supporting senior executives, boards, or committees — ideally in a hospitality, club, or luxury service environment.
- Prior experience in a private club, high-end hospitality, or member-based organization is highly desirable.
- Strong interpersonal skills with the ability to interact professionally with members, board members, staff, and vendors.
- Excellent verbal and written communication, editing, and formatting skills.
- Highly organized, deadline-driven, and comfortable managing multiple priorities simultaneously.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Club Software CE or similar club/member management systems is a plus.
- Demonstrated discretion, integrity, and judgment in handling sensitive information.
- Position is on-site at the club, with occasional evening or weekend availability required for meetings or events.
- Business professional attire is required; this role is highly visible to members and leadership.
- May require lifting/moving materials (e.g., binders, meeting packets) up to 20 lbs.
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