Catholic Administrative Parish Life Coordinator

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1. General : CATHOLIC PARISH LIFE ADMINISTRATIVE COORDINATOR

This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Catholic Administrative Coordination services at Fort Hood Chapel, Texas. This role involves assisting the Catholic Chaplain and Priest in conducting religious education services in accordance with the Roman Catholic Church's guidelines, Archdiocese for the Military Services policies, Army Regulation 165-1, and Installation Chaplain Policies..

1.2 Background : The services fall under the USAG Hawaii Chaplain’s Religious Support

Program as defined in the Command Master Religious Program (CMRP). The mission of the

Chaplain’s Religious Support Program is to provide military religious support activities that

meet the religious requirements of Soldiers, Families, and authorized civilians. The primary

goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religious

preference which is a statutory requirement under USC Title 10. As a non-personal services,

the Coordinator is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3 Scope: The coordinator shall provide Catholic Administrative Religious Education

Coordinator to the Fort Hood Religious Support Office (RSO). This is a non-personal

services contract between the USAG Hawaii Religious Support Office (RSO) and the

Coordinator to perform tasks and provide deliverables identified herein. The coordinator shall

become knowledgeable of the Religious Education (RE) Program through the review of SOPs,

program schedules, Concept of Operations, etc. The coordinator shall attend and participate in

required meetings scheduled by the Parish in order to gain and provide information pertaining

to RE. The coordinator shall become knowledgeable of the Religious Education (RE) Program

through the review of SOPs, program schedules, Concept of Operations, etc. The coordinator

shall prepare and provide a monthly calendar of all RE events to include special seasonal

events. The coordinator shall prepare and track multiple documents pertaining to RE programs

during regular and seasonal time periods. Documents include the facility reservation request

form, RE flyers and the attendance reports. The coordinator shall assist in the preparation of

program materials for regular and seasonal RE programs. This assistance includes making

copies, distribution of supplies and materials and resetting the space used at the conclusion of

the RE program activities. All services should be conducted in alignment with the Archdiocese

for Military Service (AMS) requirements defined in Part 4 of this JOB DESCRIPTION.

1.4 Objectives : The Coordinator shall support comprehensive Catholic Parish Life Programs which run 

concurrently with the traditional academic year (AY). The Coordinator shall

support and facilitate Catholic religious education activities as specified in his job description.

The Coordinator shall serve as a Chaplain Corps’ special resource person who provides program

support functions. The contract service provider shall consult and coordinate with the Catholic

priest endorsed by the Archdiocese for the Military Services (AMS) and Garrison RSO

personnel (Garrison Chaplain, Director of Religious Education, or other assigned staff).

2.0 Government Hours of Operation : Government business hours are between 0700-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Religious Support Office programming may be conducted outside of normal government business hours. The Coordinator shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Job Description when the Government facility is not closed for the above reasons. When hiring personnel, the Coordinator shall keep in mind that the stability and continuity of services are essential. 

This contract does not require a traditional full-time Monday through Friday 9:00 to 5:00 type work environment. Workdays and hours will vary according to the approved Calendar of Events, tasks outlined in the CLINs and the time of meetings. Some tasks may require holiday, evening, and weekend hours.

2.1 Place of Performance : The services to be performed under this contract shall be performed at Fort Hood Chapel.

3.0 Background Checks: A Tier 1 with State Criminal History Repository (SCHR) is required for Catholic Administrative Pastoral Life Coordinator.

PART 4

SPECIFIC TASKS

4.1. Meeting Participation: The Coordinator shall attend 100% of required meetings in order

to gather program information for the completion of Catholic Administrative Pastoral Life

Coordination tasks (Para 4.3-4.8).

4.2. Monthly Calendar The Coordinator shall provide a monthly Catholic Community calendar

to the COR and Priest NLT the final business day of the preceding month (ex: April calendar

provided by the final business day of March). The Catholic Community Calendar should

include important Religious Education dates, Garrison Chapel and Catholic community events,

holiday closures and special Holy days (Deliverable A.011).

4.3. Preparation for Mass Services The Coordinator shall prepare the liturgical books and

Eucharistic elements prior to each Mass service. The Coordinator shall ensure the Lectionary

and Roman Missal are marked with the correct readings and prayers for the day. The

Coordinator shall prepare the Sacred Vessels, the unconsecrated hosts, and the wine for use

during the service according to the Garrison’s SOP (Para 4.1).

4.4. Maintain Catholic Community Registration The Coordinator shall collect registration

information for members of the Catholic Community and provide an updated Catholic

Community register to the COR and Priest NLT the first business day of each month

(Deliverable A.012).

4.5. Weekly Bulletin and Announcements The Coordinator shall create a weekly Catholic

bulletin to be provided to the Priest and COR NLT COB 4 days prior to the service.The bulletin

should be prepared according to specifications in program documents or SOPs provided by

the Garrison RSO. The bulletin will contain information about key Catholic Community

personnel, weekly Mass, and upcoming events or dates (Deliverable A.013).

4.6. Community Event Coordination and Publicity: The Coordinator shall prepare facility

reservation request forms and develop flyers for Catholic Community events (Mass, special

events, Holy Days of Obligation, etc.). The Coordinator shall submit prepared facility reservation

requests for approval by the Priest or other Chaplain sponsor to the COR and Priest/Sponsor

NLT 45 days prior to the service or event (Deliverable A.014). The Coordinator shall prepare

publicity flyers for all special services and events and submit to the COR and Priest/Sponsor

NLT 45 days prior to the service or event (Deliverable A.015). The Coordinator shall submit a

report of consumed materials and supplies NLT the first business day of the month

(Deliverable A.016).These items will correspond with the Catholic Community calendar and

details as provided in monthly meetings (Para 4.1 and 4.2).

4.7. Preparation of Sacramental Records: The Coordinator shall collect all supporting

documentation (birth certificates, Baptism and First Communion certificates, etc.) from eligible

members of the Catholic Community who are preparing to receive a Sacrament. The

Coordinator shall accurately prepare the corresponding AMS record in the AMS portal by

preparing the document online, attaching all supporting documents and saving the record for

certification and signature by the Priest (Deliverable A.017).

4.8. Support Quarterly Report The Coordinator shall provide essential documents within the

scope of this PWS specified task to assist in the preparation of AMS Quarterly Clergy reports

to the COR. The COR will specify the date for quarterly submission in coordination with the

priest (Deliverable A.018).

4.9. Record Attendance The Coordinator shall keep a record of attendance at all Catholic

Community events. The Coordinator shall provide monthly attendance documents to the COR

NLT first business day of each month (Deliverable A.019).

4.10. Quarterly Meeting Attendance and Designated Representative: The Coordinator shall

ensure that a designated company representative with decision-making authority attends

100% of quarterly meetings as scheduled by the Government. This representative must be

consistent across meetings to ensure continuity and program alignment. The Coordinator shall

notify the COR in writing of the designated representative's name and contact information

within 10 business days of contract award and shall provide written notification of any changes

to this designation NLT 5 business days prior to the next scheduled meeting (Deliverable

A.017). The Coordinator shall submit a quarterly meeting attendance record to the COR NLT 5

business days after each quarterly meeting (Deliverable A.020)

4.11. Communication Responsiveness:

The Coordinator shall respond to all Government calls and emails within 48 hours of receipt

during normal business days (Monday-Friday). If a call or email is received on a weekend

(Saturday-Sunday) or Federal holiday, the Coordinator shall respond within 72 hours.

Responses must come directly from the designated company representative or an authorized

alternate identified in writing to the COR meeting (Deliverable A.021).

Special Qualifications : All services under this contract are to support the Senior Chaplain and the Senior Catholic Chaplain in charge of the Catholic Chapel Service. The Coordinator shall be experienced and fully qualified to perform the required services without any supervision or direction by Government personnel. The Coordinator shall furnish in writing to the COR any sub-Coordinator within five business days after award of the contract, to include all certifications, background checks, contact information and personal identification information (PII) of the alternate Coordinator that will participate in the performance of this contract. The coordinator shall present a neat and professional appearance during work hours, conforming to the industry standard known as “business casual”.

• The coordinator shall possess the ability to present information orally and in written format (i.e., emails, minutes, bulletins, advertising, and marketing). Effective interaction with individuals from different religious groups is imperative. Ability to speak English clearly and with excellent comprehension is essential.
• Coordinator personnel must demonstrate a familiarity with the Catholic faith and practices in accordance with Sacred Scripture and Tradition. Experience with a military Catholic Community and chapel environment is highly preferred.
• The Coordinator shall ensure that contract they possess a current and valid driver’s license and current vehicle insurance is maintained before operating any type of vehicle or equipment on the installation.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "Special Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.

Apply directly at: (scroll down to “”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.