Executive Assistant

We are seeking a highly organized Executive Assistant to support a fast-growing virtual bookkeeping and advisory team in Arlington, WA. This full-time position is ideal for someone with strong administrative skills and a proactive mindset. The Executive Assistant will play a key role in ensuring smooth day-to-day operations, coordinating communications, and supporting leadership in managing financial workflows and client services. This position is based in Arlington, offering the opportunity to contribute to a professional team focused on improving bookkeeping processes and business performance for clients across Washington State.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for executive staff in Arlington.
• Prepare and edit correspondence, reports, and presentations related to bookkeeping and client services.
• Serve as the primary point of contact for internal teams and external clients, ensuring timely communication.
• Assist with onboarding new clients and maintaining accurate client records.
• Support leadership in monitoring project deadlines, financial documents, and operational workflows.
• Coordinate virtual meetings, conference calls, and events, ensuring efficient logistics.
• Maintain confidentiality of sensitive financial and operational information.
• Help streamline administrative processes and identify opportunities for operational improvements.

• Proven experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and common virtual communication tools.
• Ability to work independently and proactively in a remote or hybrid environment.
• Familiarity with bookkeeping, financial processes, or client services is a plus.
• Professional demeanor with strong attention to detail and problem-solving skills.

• Health insurance options.
• Paid time off (PTO) and holidays.
• Professional development and training opportunities.
• Supportive team culture with opportunities for career growth.
• 401(k) retirement plan with company matching.
  

Apply directly to be considered for immediate review.