Accounts Receivable Specialist

JOB SUMMARY: Perform accounts receivable functions including processing of invoices, collection of invoices, and record keeping. This position will report and take direction from the Accounting Supervisor.

ESSENTIAL JOB FUNCTIONS:

Accounts Receivable:

• Process daily invoices/credit memos


• Communicate with customers regarding their billings


• Provide support for maintaining customer profiles


• Perform or provide support with collection calls


• Maintain accounts receivable dashboards


• Produce and send out weekly aging report


• Maintain daily and end of month job closings


• Perform end of month duties


• Maintain Project Cost Reports


• Greet / answering external phone calls and properly connect the caller to the appropriate employee


• Greet guests and assist them by contacting the employee they are seeking

OTHER AREAS OF ASSISTANCE MAY INCLUDE:

Credit and Collections:

• Learn the overall Sales Order-to-Cash cycle, and support or lead essential activities in the process


• Assist or lead the process of making weekly collections calls


• Assist or lead the process of investigating and evaluating the creditworthiness of new or existing customers


• Assist or lead the monthly AR account reconciliation process


• Assist or lead maintenance of customer master data

Order Services:

• Acquire and demonstrate knowledge of the process by which sales orders are entered into the ERP system and change orders are maintained, based on contracts or customer purchase orders.


• Assist or lead the process of creating and maintaining sales orders during peak periods or in the absence of the Order Services Specialist


• Assist or lead the process of keeping the Sales Order log (“Sales-to-date”) data base up-to-date in the absence of the Order Services Specialist

Accounts Payable:

• Provide support to Accounts Payable Specialist as needed during peak periods or in the absence of the Accounts Payable Specialist

Other Potential Duties: Assist or lead the following processes, as needed:

• Assist with special analytical projects within the functional areas listed above


• Assist as needed with retrieving, scanning, and distributing daily mail.


• Assist outgoing mail is placed in the mailbox each morning in time for pickup


• Scan documents to data files for archiving purposes


• Assist as needed with daily UPS/FedEx pickups and deliveries


• Update internal phone listings, as required, and help cover the phones.


• Ensure lobby is kept neat and clean and that front bathrooms are stocked. Report any needed repairs or cleaning needs to Maintenance


• Other tasks as assigned

QUALIFICATIONS:

Education and Experience

• Associate Degree in Accounting or business-related discipline (Bachelor degree preferred)


• Minimum 2 years of working in a business environment


• Knowledge of basic business practices and objectives


• Proficiency with Microsoft Office products (Excel, Word, Powerpoint, etc.) is required


• Experience with ERP systems is preferred


• Excellent written and verbal communication skills are a must

Reasoning Ability: Requires the ability to apply common sense understanding to carry out detailed and involved written or oral instructions.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. While performing the duties of this job, the employee is sometimes required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.