Accounts Payable Administrator

Title : Accounts Payable Administrator

Department : Accounting

Position Type : Exempt

Supervisory Position : No

Reports to : Accounting Manager

Hours : ON-SITE IN FARMERS BRANCH, TX. - Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 5:00pm, plus evenings and weekends as necessary to complete all tasks required.

All employees are expected to operate within the parameters of the William Ryan Homes – Employee Handbook, Corporate Operating Policies, Business Process Model, and individual Employee Performance Plan. Employees are expected to show continuous improvement.

Position Overview

• This position is responsible for maintaining and processing timely and accurate payments to vendors.

Job Responsibilities

• Participate as an active member of the Accounting Department team, providing insight to the Accounting Manager on improving department performance.
• Set up vendors in accordance with their contract agreements and Accounting Department procedures and policies. Verify proper approvals and sales tax information.
• File all checks, invoices, insurance documents, and other paperwork in a logical, organized manner (by division, and then chronologically by vendor).
• Process PO’s, invoices, check requests, and review completeness and compliance with policy requirements.
• Check for double or overpayments by verifying proper approvals, codes/accounts, original documents when necessary, processing only current amounts due, and verifying past due amounts. Notify Accounting Manager and Division of any discrepancies.
• Batch PO’s for payment in information system.
• Enter EPO’s and invoices into System. Verify proper approvals and supporting documents are received.
• Process payment checks on Division printers in accordance with approval pay policy.
• Enter insurance documents in the information system. Forward requests for missing insurance information or insurance renewals to Division.
• Provide additional assistance to Accounting Department, as requested.
• Completed assigned Month-End Reports by the 5th business day of each month.

Core Competencies/Required Skills and Abilities

• Brix Experience Highly Preferred
• Excellent attention to detail
• Ability to read and comprehend basic financial statements
• Basic technology skills, including Microsoft Windows, Microsoft Excel, and other Microsoft Office Suite products.

Requirements

Required Experience/Education

• Minimum 1 year prior experience in Accounts Payable
• Associate Degree in Accounting or equivalent experience

Other Requirements (e.g. Travel, Physical Demands)

• Minimal travel required. Employee must own or lease a vehicle and possess a valid driver’s license with insurance coverage.