Accounts Payable Clerk

Full-time, Part-time

Description

Who We Are

The First State Bank has remained committed to serving its customers and communities for over 65 years. We pride ourselves in offering innovative products with the same great service our customers have come to expect from “The Friendliest Bank Anywhere”. FSB’s footprint has grown to include 13 full-service branches along with our Mortgage Loan Production office. Our vision for continued growth is cemented in staying true to our roots while continuing to add highly motivated, qualified individuals to our already talented team.

Job Summary

The Accounts Payable Clerk supports the bank’s accounts payable and accounting operations to ensure accurate, efficient, and compliant processing of invoices, payments, and vendor management. This is a high-impact role, with visibility across bank departments and influence on financial operations.

Duties and Responsibilities

• Daily processing of invoices, payments, and expense reimbursements

• Demonstrate ability to reassess and reprioritize workload in real time to meet operational deadlines

• Ensure timely and accurate disbursements for all payment types

• Ensure compliance with regulatory requirements, bank policies, and GAAP standards

• Collaborate with internal team members in preparation for external reviews and audits

• Maintain and update vendor records within the Accounts Payable platform

• Maintain vendor relationships and assist in payment-related inquiries and discrepancies

• Provide responsive and professional customer service to internal stakeholders and external vendors

• Prepare accounts payable reports, including ageing reports and payment summaries

• Support month-end and year-end closing activities

• Perform secondary duties as assigned

Requirements

Preferred:

• 1+ years of experience in Accounts Payable, Accounting, Bank Operations, or Financial Operations.
• Familiarity with accounting principles and general ledger structure.
• Experience with accounting software (QuickBooks, AvidAscend/BankTel, Fiserv Prologue)
• Proficiency in Microsoft Office and document management systems

Required:

• High school diploma or equivalent (Associate’s or Bachelor’s in Accounting, Finance or Business preferred)
• Strong attention to detail and commitment to data accuracy
• Excellent organizational and time management skills
• Ability to thrive in a fast-paced, deadline-driven environment
• Strong communication skills and a collaborative mindset
• Willingness to learn, take initiative, and adapt quickly to changes

EOE/Veterans/Disability