Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for accurate and timely processing of vendor invoices, expense reports, and payments across all entities. This role ensures compliance with internal controls, maintains positive vendor relationships, and supports financial integrity through proper recordkeeping and reconciliation.

Requirements

Key Responsibilities

• Review, code, and process vendor invoices, ensuring accuracy and approval compliance.
• Prepare and process weekly payment runs (ACH, checks, wires).
• Maintain vendor records, W-9 documentation, and resolve invoice/payment discrepancies.
• Reconcile accounts payable transactions and vendor statements monthly.
• Collaborate with Procurement and Operations to verify purchase orders and receipts.
• Support month-end close by preparing accruals and providing required reports.
• Assist in audits by preparing documentation and responding to inquiries.
• Maintain adherence to Positive Pay and banking controls to safeguard financial transactions.
• Participate in process improvement and system efficiency initiatives.

Knowledge and Abilities Requirements:

• High school diploma or equivalent required; Associate’s or bachelor’s in accounting or finance preferred.
• 2+ years of accounts payable or general accounting experience.
• Proficiency in accounting systems (e.g., Sage or similar) and Microsoft Excel.
• Strong attention to detail, organization, and follow-through.
• Ability to work independently and prioritize in a fast-paced, multi-entity environment.
• Knowledge of Positive Pay, 1099 processing, and general GAAP principles preferred.

License and Certification: None

Driving Essential: No

Position Demands: This position requires sitting, bending, and stooping for up to 8 hours per day in an office setting. Ability to lift and move objects weighing up to 10 lbs. Ability to learn technical material. The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. Must be able to operate a computer and other office productivity machinery such as a calculator, copy machine, printer, etc. The person in this position frequently communicates with guests, team members, and vendors and must be able to exchange accurate information.

Equal Employment Opportunity (Our EEO Statement)

The Company is a veteran-owned Company and provides Equal Employment Opportunities (EEO) to all Team Members and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender (including gender identity), pregnancy, childbirth, or a medical condition related to pregnancy or childbirth, national origin, age, disability, genetic information, status as a covered veteran in accordance with applicable federal, state, and local laws, or any other characteristic or class protected by law and is committed to providing equal employment opportunities. The Company complies with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, promotion, discharge, pay, fringe benefits, membership, job training, classification, and other aspects of employment. Team Members who believe they are the victims of discrimination should immediately report the concern to their Supervisor and Human Resources Department. Discrimination and harassment will not be tolerated.

We are committed to creating an inclusive environment for all Team Members and applicants. We value the unique skills and experiences that veterans bring to our team and encourage veterans to apply.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of our personnel. All company team members may be required to perform duties outside of their normal responsibilities from time to time, as needed.