Senior Subcontract Administrator - Remote

Senior Subcontract Administrator
Remote

System One is currently seeking a motivated/seasoned individual to serve as a Senior Subcontract Administrator, assembling lists of subcontractors, preparing requests for proposals, negotiating terms and conditions, and more.


Pay Rate Range: $42.00-$50.00/hr
Start Date: ASAP
Worksite Location: REMOTE from USA
Temp w/Temp-to-Hire option (after 520 hours min)
Work Schedule: Mon-Fri. 8am-5pm (slight variation may be allowed)
US Citizenship REQUIRED
Interviews REQUIRED – TEAMS



SPECIFIC RESPONSIBILITIES:
• Administers one or more large subcontracts to ensure that subcontractors and/or subconsultants fully meet Company and project requirements. Subcontract responsibilities includes the procurement of design subconsultants, subcontractors and suppliers for multiple clients.
• Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience. Coordinates the list with project management and client recommendations.
• Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.
• Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority.
• Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.
• Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.
• Maintains and updates subcontractors' files to include records of payment.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.
• Serves as liaison between subcontractor and procurement personnel.
• Performs other responsibilities associated with this position as may be appropriate.

EDUCATION/EXPERIENCE:
• 10+ years of subcontracts procurement experience
• Bachelor’s degree in Business Administration, Construction, Engineering (or related field)
• Overall understanding of procurement principles and concepts, including, but not limited to, solicitation of proposals, proposal analysis, award and administration of subcontracts, and closeout procedures associated with cradle to grave procurement responsibilities
• Must be able to create cost and price analysis justifications to support subcontract awards
• Must be able to provide market research to support source selection of subcontract awards
• Must be able to adapt to and be a positive agent for change
• Ability to communicate effectively with internal and external customers
• Strong organizational and workflow skills and required
• Prior experience with SAP/ARIBA Procurement system is a plus
• Knowledge of purchasing practices in the technical engineering labor subcontracts industry, excellent communication skills, and demonstrated proficiency in utilizing Cost Point Procurement systems is preferred
• US Person/Citizen

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.


System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.


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Ref: #236-Eng Pasadena