Administrative/Secretarial (Advanced)

Type:

• 3-year Contract with two 1-year extensions (totaling 5 years)

Full Time or Part Time:

• Full-Time

Pay Rate:

• TBD

Location:

• San Antonio, Texas – Onsite
• Multiple locations within 15 miles of the zip code 78207

Language Requirements:

• Write, read, and speak English

Language Preferences:

• Write, read, and speak Spanish

Job Overview

We are seeking an Advanced administrator/secretary to provide high-level administrative and clerical support to management and departmental leadership within a public transportation organization. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities while supporting daily operations. The position may serve as a lead administrative resource, coordinate office activities, and act as a liaison between departments, staff, and the public. Perform other duties as assigned.

Experience Requirements:

• Minimum of 5 years of progressively responsible administrative or secretarial experience
• Experience providing administrative support to management, executives, or department leadership
• Advanced experience with multi-line phone systems, scheduling, and calendar management
• Strong experience with document preparation, data entry, filing systems, and records management
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook; PowerPoint preferred)
• Experience handling confidential and sensitive information with discretion

Experience Preferences:

• Experience working in a government, public agency, or transportation-related environment
• Experience coordinating meetings, preparing agendas, and taking meeting minutes
• Experience with procurement documentation, invoicing, or contract support
• Lead or supervisory experience over administrative or clerical staff
• Familiarity with enterprise systems or internal databases

Physical Requirements:

• Ability to sit or stand for extended periods of time
• Ability to lift and carry up to 25 pounds (files, office supplies)
• Frequent use of hands for typing, filing, and operating office equipment
• Ability to bend, reach, and walk within an office environment
• Adequate vision and hearing to perform clerical tasks and interact with staff and the public

Education Requirements:

• High school diploma or GED

Education Preferences:

• Associate degree in Business Administration, Office Administration, or a related field
• Additional training or certification in administrative support, executive assistance, or office management
• Coursework in records management, public administration, or business operations

Training Schedule:

• TBD

Schedule:

• Monday through Friday; 8:00 a.m. to 5:00 p.m. (CST).

Dress Code:

• TBD

Benefits:

• Yes

Additional Information:

Drug screening, background, and reference checks are performed if required. Valid identification and reliable transportation are required. We are an E-Verify employer. We will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Our employees are authorized to work in the United States.