Conference Services Coordinator

• Ring. Ring. That's the phone and we need an outstanding, professional, proactive representative of the Virgin Hotels brand to pick it up.
• Administrative duties include preparing rooming lists, banquet event orders, diagrams, emails, and invoices. You assist with reporting and compiling super important details. Organizing guest room blocks, banquet event orders, amenities, setup requests and guest chamber reservations will be the day to day. Other fun projects include sitting in on collaborative meetings and assisting in planning client events.
• A planning site inspection is a tour with a potential client highlighting our awesome event space and guest chambers. This is muy importante at the hotel and takes a lot of preparation. The Conference Services Coordinator will support the Catering & Conference Services team by preparing a client overview, distributing to the hotel, prepping the guest chambers and even brainstorming a cool amenity.We are looking for a vibrant whippersnapper who sees a future on the Catering & Conference Services team. You give us great energy and a thirst for learning and we will give you an awesome education.

• Great team player with the ability to create excellent working relationships across the group. Collaborative approach with all departments, particularly food & beverage and of course, the sales & marketing and events team.
• Ability to break down barriers and resolving potential conflicts swiftly and effortlessly
• Strong communication and presentation skills to all levels of management
• Creativity and innovation are essential!
• Ability to think outside the box and approach all issues with a completely fresh approach
• Ability to anticipate needs and over deliver wherever possible
• Candidates must think on their feet and use their initiative to solve problems and deliver solutions
• Excellent customer relations, communication, presentation and organization skills of utmost importance
• Comply with all safety and health department procedures, as well as all state and federal liquor laws.
• Able to change direction and work on multiple project aspects at once
• Enthusiastic, passionate, able to enthuse and motivate others Leadership ability and behavior consistent with Virgin Hotels Core Values: Fun, innovative, original and personable, and striving to deliver high quality and brilliant customer servic

• Current, legal and unrestricted ability to work in the United States
• High school equivalent or education required
• Minimum 1-2 years of previous hotel experience with a luxury or lifestyle brand
• Ability to clearly and pleasantly communicate in English with clients, guests, vendors, teammates/management, in person, in writing and on the telephone
• Proficient computer knowledge.
• Experience with Delphi, HMS, and SocialTables

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