Gift Processing Specialist

Role: Gift Processing Specialist
Position Title: Advancement Data Specialist
Classification : Full-time, Non-Exempt
Reports to : Advancement Database Manager
Company : DePelchin Family Services
Location : Houston, TX

Position Description :
The Advancement Data Specialist is responsible for the day-to-day data entry, gift processing, acknowledgments, and record maintenance. This role supports the growing demands of increased giving, particularly as the Advancement department continues to expand.

Primary Responsibilities :

• Ensure the timely and accurate processing of gifts.
• In collaboration with the Accounting department, manage the full process of depositing donation checks, ensuring secure handling and timely scanning to the bank account.
• Produce, prepare and mail accurate gift acknowledgements and tribute notifications.
• Update and correct addresses when mailings are returned.
• Maintain and coordinate gift document storage.
• Import bulk data files for fundraising staff.
• Assemble simple mailing lists and gift lists.
• Daily review for duplicate records.
• Receive and respond to simple donor communications related to gifts and update the acquisition “Do Not Contact” list.
• Perform routine data integrity queries and updates.
• Produce, prepare and mail weekly new donor Welcome Kits.
• Provide support to Advancement Database Manager as needed.

Required Qualifications :

• Bachelor's degree or commensurate experience.
• Two (2) years’ experience in a non-profit, accounting, or data focused setting.

Preferred Qualifications :

• Two (2) years’ experience with Virtuous, Raiser’s Edge, or a similar relational database.
• Experience in data entry, gift processing and receiving.

Knowledge, Skills, and Abilities :

• Knowledge of basic accounting concepts.
• Excellent computer skills with proficiency in Microsoft Word and Excel.
• Excellent organizational skills and ability to multi-task with uncompromising attention to detail.
• Ability to maintain confidentiality and sensitivity relating to donor philanthropy.
• Ability to interact with a diverse client base with culture sensitivity.
• Commitment to professionalism, effective communication in all interactions, and fostering a positive and collaborative work environment.

Work Conditions :

• Environment: Office
• Range of Schedule: Mon – Fri, 8:00 a.m. to 5:00 p.m.
• Travel: None

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.