Accounts Payable Specialist

Description

Job Description

Position Summary

Accounting Payable Specialists are responsible for maintaining all aspects of the company’s payable responsibilities. This role works directly with the Business Operations Manager and accounting team to ensure the Company’s financial success. Primary responsibilities include accounts payable regarding vendor payments and manage employee expenses, reconciliations, retrieving necessary documents for record and reconciling documentation in QuickBooks Online and the Company files to ensure record consistency, audits, reporting, and other finance-related duties relating to both Company’s, EquipPro Distributors and PA-PO Industrial Systems.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Applying strong accounting skills, including maintaining records according to generally accepted accounting principles including the recordation of general journal entries, accounts payable, accounts receivable, and reconciliation of bank statements and other money asset accounts.
• Review, preparation and validation of A/P report for weekly check run.
• Processing of approved payments to vendors.
• Performing routine audits of accounts to ensure proper accounting and coding classifications, which may include deep audits of client accounts, liabilities, billables, client invoicing, and purchase and change orders to ensure correctness.
• Participating in activities needed to support the business operations team, which may include purchasing and client invoicing.
• Preparing various reporting as requested by business operations team.
• Checking and responding to client, vendor and company emails daily.
• Answering calls or making calls to vendors or clients to resolve or research concerns, as needed.
• Performing other duties as assigned

Minimum Qualifications (Knowledge, Skills, and Abilities)

• A minimum of three years of experience in accounting and QuickBooks Online is required.
• Accuracy and attention to detail is absolutely required, as well as a track record of reliability, confidentiality, and conscientious work habits
• Ability to work independently with little supervision or openly with a team.
• Ability to organize and prioritize effectively.
• Ability to interpret data and make effective decisions.
• Proficient in Microsoft Office, specifically Excel, Word and Outlook
• Ability to adapt and work efficiently in a rapidly changing dynamic environment

Benefits:

• Health, Dental, Vision insurance
• Company paid Group Life and AD&D insurance
• Company paid Short/Long term Disability Insurance
• Accident Insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• Paid Time Off and holidays
• 401k vested day one and employer matching

Physical Demands and Work Environment

We are an office within an industrial shop. Movement between the two areas may be necessary. Tripping hazards may exist, and welding arcs may be active. Safety standards and precautions are expected to be demonstrated by everyone.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable. The Company is an E-Verify participating Company.