PMO Team Leader
- Works with Project Managers (PMs) in the acquisition and execution of project business.
- Leads, coaches, trains and supervises multiple; inside sales, project managers, and document control specialists to ensure the successful initiation, planning, execution, monitoring, controlling, compliance, and closure of a project.
- Plans project management activities, including setting milestones and deadlines, prioritizing tasks, and assigning projects and responsibilities to team members.
- Works with the Manager of Project Business to draft new and improve existing project management office policies and processes.
- Identifies potential risks and collaborates with other department leaders to prioritize project orders, eliminate roadblocks, expedite orders and minimize uncertainty.
- Directs assigned resources in WIKA’s PMO India.
- Oversees the development of sales proposals and project orders to ensure that team members are carrying out their tasks timely and efficiently while upholding the company's processes and policies.
- Monitors the input of sales quotations and orders into the ERP system.
- Communicates with the PI and EPC Field Sales teams to create effective business acquisition strategies.
- Analyzes engineering drawings, sketches, specifications, and related data to determine design factors such as size, shape, type of arrangement of parts and sub-assemblies.
- Assists with the redlining of drawings for approval and coordinates with CAD
- Performs the Contract Review for technical and commercial content and requests the necessary internal approvals from management, legal, accounting, and finance before proposal submittal and order entry.
- Expedites quotes and/or orders through the group and provides/requests approvals as is required.
- Reviews product design(s) for compliance with company standards, customer contract requirements, and related specifications to establish sales order requirements, and recommends changes when necessary
- Owns and manages the project documentation files including, worksheets and forms related to the project between departments such as CAD, Manufacturing, Documentation, Quality, and Planning
- Shares project specifications and provides sales order requirements to CAD technicians and other departments including, design, inspection, vendor data, and any other pertinent requirements
- Examines project records - product files, related documents, and correspondence, for accuracy
- Conducts performance management activities including performance evaluations, corrective action, discipline, termination, and individual development planning holds the team accountable to WIKA’s performance standards
- Develops Project Specific Inspection (PSI) plans
- Coordinates the communication between the PMO team and the customer(s) to relay document submittal, material deliveries, and inspection dates, based on knowledge of production and delivery schedules of product
- Procures assistance from the necessary technical resources to provide answers to technical questions from clients, sales, and subsidiaries
- Signs or requests approval for the design documents, release forms, request forms, and change order forms
- Serves as the primary customer contact for the duration of the project
- Closes out sales quotations, and enters customer feedback into the ERP, follows up on outstanding quotes within the established time frame
- Performs ancillary duties as needed
- Bachelor's Degree in a related field such as Engineering, or Business required, coupled with 5+ years of project management experience. 10+ years project management experience in a manufacturing environment acceptable in lieu of Bachelor’s Degree.
- A minimum of 3 years in a managerial or supervisory role required
- Project Management Professional (PMP) Certification preferred
- Strong understanding of the EPC / Capital Projects market
- Technical & Customer Service background
- Knowledgeable of sales administration processes
- Strong leadership skills that can help bring together people and teams towards a common goal
- Detail & task-oriented to ensure accuracy
- Ability to perform under pressure and work independently with minimal supervision
- Exhibits a natural ability to organize and organize others to meet deadlines
- Strong verbal and written communication skills
- Ability to take care of the customers’ needs and problem-solve challenges with creativity while following company procedures
- Knowledgeable of Microsoft Office, CRM Software, DMS, and ERP Systems.
- Work-life integration
- Pension scheme
- Employee discounts
- Attractive remuneration system
- Good development opportunities
- Health initiatives
- Mobile working
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