Property Accounting Specialist II

: Our Story: About You: You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team's common goal. You value personal and professional growth and are ready to take the next step in advancing your career. If this sounds like you, well, then you will love the culture at Avison Young! About Us: Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We've designed our corporate structure to best serve our clients by enhancing collaboration across our organization. Real estate can have an enormous positive impact on people's lives - and we're in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people. We care about each other and we have each other's backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what's best for our business comes from our people bringing their whole selves to work. Of course we love it here, but outsiders think we're pretty great too: Avison Young was awarded the prestigious America's Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We're proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people. Overview:

The Property Accounting Specialist II generally is assigned to a portfolio of projects within our Property Accounting group. General purpose of this job is to support with Accounts Receivable, Accounts Payable and other duties as directed by the supervisory position. The individual will adhere to established policies and procedures ensuring appropriate internal controls.

Responsibilities:

Accounts Receivables:

• Review and post daily cash receipts
• Post NSF checks and payment reversals
• Run late fee report and process monthly late fees
• Run and distribute Tenants' monthly statements
• Prepare monthly rental edits for the Property Managers' review
• Record monthly tenant rental charges
• Process security deposit receipts, forfeits, application and refunds
• Process open credit refunds and other refunds and apply open credits to charges
• Prepare/enter and/or review/post billing adjustments
• File A/R activity by project in monthly folders
• Review lease abstracts against lease documents and enter into accounting system

Accounts Payables:

• Perform data input of approved and coded vendor invoices and check requests
• Confirm and approve vendor codes, invoice numbers and invoice dates
• Review invoices for Property Manager and Accountant approvals
• Run edit report to review accuracy of data entry
• Process security deposit refunds
• Process manual checks
• Process other refunds and open credit reimbursements
• Review and approve AP vendor invoices for property number, coding, description and approvals
• Cut vendor checks
• Match checks with vendor invoices, confirming accuracy of vendor payee and address
• Attach remittance to check
• Process voided checks
• Coordinate with Property Accountant for approval of funds
• Coordinate with Property Accountant for release of checks as needed
• Coordinate new vendor information with Accounts Payable Manager
• File A/P Activity by project in monthly folders
• Adding new vendors with receipt of proper documentation. Obtaining missing documentation as necessary.
• Assist in year-end preparation of 1099's as needed
• Responsible for ensuring monthly mortgage, land lease, or other recurring monthly payments are processed timely - avoiding any penalties for late payment

Qualifications:

Education and/or Experience:

• High School diploma required
• Minimum two years work experience with A/R in either residential or commercial management industry - THIS IS A REQUIREMENT TO APPLY
• Preferred: Completion of college level accounting courses

Communication Skills:

• Ability to effectively present information and respond to questions from Property Managers, Controllers, Accounting Managers and Property Accountants
• Requires positive attitude and good interpersonal skills
• Strong verbal and written communication skills
• Requires a high-level commitment to customer service, whether co-workers or clients

Mathematical Skills:

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to compute rate, ratios and percentages

Reasoning Ability:

• Ability to identify and solve problems with limited information
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to work independently
• Ability to work in a high-volume arena
• Requires good organizational skills
• Requires attention to detail
• Requires an openness to new ideas and procedures (flexibility)

Computer / Equipment Skills:

• Requires 10-key by touch
• Demonstrates proficiency in excel
• Proficient with various computer software programs such as Adobe, Microsoft Office, MRI, Yardi, Kardin - PREVIOUS MRI OR YARDI EXPERIENCE IS A REQUIREMENT TO APPLY
• Experience with a Windows environment

Our Equal Opportunity Commitment : Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law. For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving