Veterinary Inventory Manager

Description

Position at Pet Specialists of Austin

Veterinary Inventory Manager

Full-time: 8am-4pm, with flexibility for quarterly inventory counts.

Austin, TX

Compensation negotiable based on credentials and experience with a hourly pay rate starting at $22 - $25/ hour. The actual rate offered will carefully consider a wide range of factors, including your skills, qualifications, experience, and location.

Pet Specialists of Austin (PSA) is looking for an Inventory Manager to join our team as part of the Thrive Pet Healthcare community.

At PSA, a Thrive Pet Healthcare partner, you will have the support, tools, and resources to elevate your skills. As a hospital deeply rooted in the local community, you will experience the best of both worlds: a genuine local feel with the benefits of Thrive's national resources.

About You

The Inventory Manager should be knowledgeable in a wide variety of areas including communication, pharmacology, budgeting, among others. They will also be responsible for maintaining pricing structure and being the primary contact for inventory, purchasing, and procurement of supplies in accordance with hospital /company policy. They are expected to uphold the hospital's core values while maintaining professional composure.

They will support the team in the successful day-to-day operation of PSA by maintaining supplies, medications, and general inventory. They are expected to work with, or under, the supervision of the Hospital Administrator. They must be an independent worker who values being part of a team. Required to manage basic facilities maintenance.

Key Responsibilities:

• Maintain pharmaceuticals and hospital supplies within budget using dashboard tools
• Track inventory turnover via Vetcove and practice management system (PMS)
• Implement controls to minimize shrinkage and optimize inventory quantity
• Set drug and supply reorder points based on forecasting and leadership input
• Monitor product availability, regulatory changes, and manage the Backorder List
• Ensure compliance with controlled substance protocols
• Receive and log controlled substances upon arrival
• Perform biweekly Cubex audits and maintain cycle counting system
• Dispose of expired inventory within 14 days via appropriate procedures
• Train staff on inventory systems including Cubex and PMS usage
• Create purchase orders using reports, hand counts, and want lists
• Review and submit vendor programs for approval
• Contact vendors to resolve incorrect or damaged deliveries within 72 hours
• Respond promptly and professionally to communications
• Maintain positive vendor relationships
• Support team members by ensuring access to needed inventory
• Attend monthly inventory meetings and staff meetings
• Uphold core values and foster a supportive work environment
• Physically receive inventory and stock items correctly
• Verify packing slips, log items into PMS, and process via Vetcove
• Submit completed packing slips weekly
• Lead quarterly inventory counts and ensure timely supply orders
• Maintain Facilities Log and escalate facility concerns when necessary

Key Qualifications:

• 2+ years' experience in veterinary medicine preferred.
• 2+ years' experience in inventory management preferred.
• Strong medical, veterinary pharmacology, and veterinary nursing knowledge preferred.
• Competent with software skills including Microsoft Office.
• Flexibility in schedule. Schedule may change due to hospital needs or to complete inventory counts. Schedule may include weekends, holidays, and evenings.
• 8-hour shifts Monday through Friday are required. Dependable attendance is required.
• Overtime may be required.
• Must be able to lift and carry 40 pounds.
• This position requires the ability to walk, bend, stand and reach constantly during a minimum of 8-hour days.
• Visual acuity sufficient to maintain accurate records, recognize people and understand written directions.
• Ability to speak and hear sufficiently to understand, give information in person and over the telephone.
• Fine motor skills adequate for utilizing office equipment and hospital equipment

About the Hospital

Pet Specialists of Austin is a 24 hour emergency and specialty referral hospital that invests heavily in our teams' growth and development. Opened in 2021, we pride ourselves on providing the Austin area with compassionate and quality emergency, and specialty care including neurology surgery, internal medicine and oncology. We provide an emotionally intelligent work environment and strive to maintain a positive work/life balance.

Benefits – our care in action

Thrive offers a suite of benefits to support team members’ emotional, physical, professional, and financial wellbeing. In addition to our health and life insurance, and short- and long- term disability plans, we offer eligible team members:

• Competitive pay
• 401(k) with employer match
• Mental health resources, including 24/7 access to Lyra Health
• Paid parental leave
• Purr-ental leave for when you adopt a pet
• Employer-sponsored childcare and elder care
• Personalized care for every family-forming journey
• Discretionary funds and FREE CE courses
• Pet perks and veterinary service discounts
• Student loan management tools and assistance

Provide your best care with more bridges and less barriers.

We listen to your needs and then meet them. Through training and free CE experiences, your career development can flourish. And in our locally rooted, nationally connected community, you’ll be able to make connections, access opportunities and find support with ease.

Support for you is as vital as the support you provide.

You’ll Thrive With Us

At Thrive, you have the opportunity to develop your career in a way that best suits your goals. Take advantage of our comprehensive learning and skill-building programs to enhance your expertise. You can build your skills and earn credentials through:

• Our vast, diverse, and free library of continuing education courses - ThriveU
• Live, virtual interactive workshops to develop valuable leadership skills
• A program designed to teach you the fundamentals of running a pet hospital
• Scholarship opportunities and tuition reimbursement
• Move into any specialty, hospital type, or environment – across the nation.
• Leadership training for a thriving and long career in the veterinary profession.

About Thrive

Vet-founded and Austin-born, Thrive Pet Healthcare has expanded to over 380 partner hospitals nationwide, united by a mission to shape the future of pet well-being through medical excellence, innovative technology, and a connected community of teams and partners.

We bridge general practice, urgent care, specialty, and emergency care, and our locally rooted, nationally connected hospitals benefit from Thrive's extensive resources while maintaining their unique identities.

We believe that supporting our people is the key to helping pets thrive through every stage of life.

Join us where #WeThriveTogether. We provide customizable professional development opportunities, a supportive work environment that values work-life rhythms, and 24/7 mental health support.

At Thrive Pet Healthcare, we are committed to creating a culture where everyone from any background can be heard, respected, and valued. We pledge to build an inclusive environment nurtured by respectful curiosity to support, encourage, and celebrate the diverse voices of our teams and the communities we serve.